Summer School Calendar Setup

Create New Calendars 

Navigation: Scheduling & Courses > Calendar Setup > Calendar Wizard

• Select 24-25 school year for calendar attributes for new calendars
• Create New Calendars by Roll Forward Calendars with selected data - Scheduling Prep: Calendar Setup For Upcoming Year - Study Guide | Infinite Campus
  • Choose Year Schoolname template
  • Start Date - The first instructional day of the summer school calendar 
  • End Date - The last instructional day of the summer school calendar
  • Select the calendar to roll forward
  • Click Next

• Select only Schedule Structures, Grade Levels, and Attendance Excuse Codes to copy.
• Click Run Wizard.

• 

  When wizard is complete, refresh the browser to see the updated calendar in the context.

Calendar Information

Navigation: Scheduling & Courses > Calendar Setup > Calendar Information

• Update the Name to include "24-25 xxxxxx Summer School" (30 character limit so "SS" can be used as needed)
• Verify the start and end dates are correct.
• Check the box for Summer School
• Enter the Student Day (instructional minutes) based on the instructional day for summer school
• Enter the Teacher Day (minutes) based on the expected teacher day for summer school
• Enter the Whole Day Absence (minutes) based on half + 1 of the instructional day for summer school.
• Enter the same minutes from the Whole Day Absence field in the Half Day Absence (minutes) field
• Select S: Summer School from the Type Dropdown.
• Click Save to update the calendar information.

Verify Schedule Structure Setup 

Navigation: Scheduling & Courses > Calendar Setup > Schedule Structure Setup

• Verify that the Schedule Structure of Main is listed.

Verify Grade Level Setup 

Navigation: Scheduling & Courses > Calendar Setup > Grade Level Setup

• Verify that the grade level setup is correct.
• Please note that if the summer school will be accepting student's in a different grade that is typically enrolled at that school, ensure that the Exclude from Enrollment checkbox for that grade level is unchecked.

Add Terms

Navigation: Scheduling & Courses > Calendar Setup > Term Setup

• Calendar Terms | Infinite Campus
• Click New Term Schedule/Terms.
• Select Full year (1 term).
• Select Create Terms.

Add Term Dates

Navigation: Scheduling & Courses > Calendar Setup > Term Setup

• Click on the Full Year Term name in the Term Schedule/Terms
• Update the Term Schedule Detail Name to Summer School
• Update the Term Detail Name to SS
• Add the Start and End Dates that are the start and end dates of the summer school program
• Click Save Term Schedule/Terms.

Create Period Schedules 

Navigation: Scheduling & Courses > Calendar Setup > Period Setup

• Click New Period Schedule.
• Enter 1 for the number of period schedules.
• Enter 2 for the number of periods.
• Click Create Period Schedules/Periods.

• Click on the period schedule name to edit the period schedule information.
• Update the Name of the period schedule to Summer School.
• Update the first period to be ATT or HR. Enter the start and end time for the summer school program.
• Enter the Lunch Time in the ATT period.
• Update the second period to be CRS. Do not enter a time. Check the box for Non-Instructional.
• Click Save Period Schedules.

Day Setup

Navigation: Scheduling & Courses > Calendar Setup > Day Setup

• Day Reset - Day Setup | Infinite Campus establishes the instructional days (first instructional day to last instructional day)
• The Start and End date should be the instructional start and end dates for the summer school program.
• Check to fill missing days only and check the corresponding days for the summer school program.
• Click Create Days to update the calendar days.

In the example, the summer school program will only meet Monday - Thursday.

Update Day Detail

Navigation: Scheduling & Courses > Calendar Setup > Day Setup > Select a Day

• Update the calendar days that will not be in session by clicking on the day and unchecking School Day, Instruction, and Attendance. 
• Save any changes made to the day detail.