Summer Graduate

Summer Graduates fall into two categories:

Students graduating from high school with a diploma after the last day of the school year, but on or before August 6th, as a result of summer school.
Students graduating from high school with a diploma after August 6th but before the first day of the new school year as a result of summer school.

Summer school course information must be entered in the NCSIS. Once summer course information has been entered, it is then necessary for the school to end the current year enrollment as a no show and process the student as a graduate.

This process will allow the student to show and be reported as a regular graduate with the current year’s cohort.

Task	Completed
Post Grades to Transcript Menu > Student Information > General Transcript Once a student completes summer school, enter the transcript grades. Follow the Summer Grades section of the Adding Transcript Grades article to add the completed summer grades.
Verify Graduation Program is assigned Menu > Student Information > Academic Planning > Programs Graduation Program Assignment
Verify CTE Programs are assigned (if applicable) Menu > Student Information > Academic Planning > Programs CTE Program Assignment
Calculate On-Track Status Menu > Student Information > Program Administration > Course Plan Administration Course Plan Administration \| Infinite Campus This process will run for all students. This process will calculate any graduation or academic plan a student is assigned. This includes CTE Concentrator Status for those assigned to a CTE Program. This process is taxing on the system, and it is recommended to be run after regular business hours.
Add Seals (Endorsements) (if applicable) Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus Requirements for Endorsements can be found: High School Diploma Endorsements \| NC DPI At this time, this process is manual.
Review Transcripts Verify graduation requirements are met Verify programs are reflected correctly on the transcript (CTE) Verify seals are reflected correctly on the transcript
Verify/Enter Diploma Type Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus The student's diploma type should be FRC: Future Ready Core or GWC: Graduated with Certificate.
Enter Diploma Period Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus Choose R: Regular as the diploma period
Enter Diploma Date Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus The Diploma Date should be the date the student completed graduation requirements
Verify Grade 9 Entry Date Menu > Student Information > General > Graduation This field is populated based on the 9th grade enrollment record for the student. If a date is not entered, review the student's enrollment history to determine the correct grade 9 enrollment. Enter the date of the students first grade 9 enrollment. NGA Cohort End Year - This field is populated based on the 9th grade enrollment record for the student. NCLB Cohort End Year - This field is populated based on the 9th grade enrollment record for the student.
Verify Post Grad Plans Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus This information can be added by students when using the Course Planning tool in student portal.
End Student Enrollment Menu > Student Information > General > Enrollments Select the student's enrollment. Update the enrollment Start Date to the date the student met graduation requirements. (This should be a date prior to the first day of the school year.) Update the enrollment End Date to the date the student met graduation requirements. Select W6: High School Graduate as the enrollment End Status. Enter "Summer Graduate" in the end comment box. Click Save to end the enrollment Student End Enrollment Checklist
Print Final Transcript Menu > Student Information > General > Transcript Transcripts (North Carolina) \| Infinite Campus

Task

Completed

Post Grades to Transcript
Menu > Student Information > General Transcript

Once a student completes summer school, enter the transcript grades. Follow the Summer Grades section of the Adding Transcript Grades article to add the completed summer grades.

Verify Graduation Program is assigned
Menu > Student Information > Academic Planning > Programs

Graduation Program Assignment

Verify CTE Programs are assigned (if applicable)
Menu > Student Information > Academic Planning > Programs

CTE Program Assignment

Calculate On-Track Status
Menu > Student Information > Program Administration > Course Plan Administration

Course Plan Administration | Infinite Campus
This process will run for all students.
This process will calculate any graduation or academic plan a student is assigned. This includes CTE Concentrator Status for those assigned to a CTE Program.

This process is taxing on the system, and it is recommended to be run after regular business hours.

Add Seals (Endorsements) (if applicable)
Menu > Student Information > General > Graduation

Graduation (North Carolina) | Infinite Campus
Requirements for Endorsements can be found: High School Diploma Endorsements | NC DPI

At this time, this process is manual.

Review Transcripts

Verify graduation requirements are met
Verify programs are reflected correctly on the transcript (CTE)
Verify seals are reflected correctly on the transcript

Verify/Enter Diploma Type
Menu > Student Information > General > Graduation

Graduation (North Carolina) | Infinite Campus
The student's diploma type should be FRC: Future Ready Core or GWC: Graduated with Certificate.

Enter Diploma Period
Menu > Student Information > General > Graduation

Graduation (North Carolina) | Infinite Campus
Choose R: Regular as the diploma period

regular diploma period

Enter Diploma Date
Menu > Student Information > General > Graduation

Graduation (North Carolina) | Infinite Campus
The Diploma Date should be the date the student completed graduation requirements

Verify Grade 9 Entry Date
Menu > Student Information > General > Graduation

This field is populated based on the 9th grade enrollment record for the student.
If a date is not entered, review the student's enrollment history to determine the correct grade 9 enrollment. Enter the date of the students first grade 9 enrollment.
NGA Cohort End Year - This field is populated based on the 9th grade enrollment record for the student.
NCLB Cohort End Year - This field is populated based on the 9th grade enrollment record for the student.

Verify Post Grad Plans
Menu > Student Information > General > Graduation

Graduation (North Carolina) | Infinite Campus
This information can be added by students when using the Course Planning tool in student portal.

End Student Enrollment
Menu > Student Information > General > Enrollments

Select the student's enrollment.
Update the enrollment Start Date to the date the student met graduation requirements. (This should be a date prior to the first day of the school year.)
Update the enrollment End Date to the date the student met graduation requirements.
Select W6: High School Graduate as the enrollment End Status.
Enter "Summer Graduate" in the end comment box.
Click Save to end the enrollment
Student End Enrollment Checklist

graduate enrollment record

Print Final Transcript
Menu > Student Information > General > Transcript

Transcripts (North Carolina) | Infinite Campus

Task	Completed
Add Grades to Transcript Menu > Student Information > General Transcript Once a student completes summer school, enter the transcript grades. Follow the Summer Grades section of the Adding Transcript Grades article to add the completed summer grades.
Verify Graduation Program is assigned Menu > Student Information > Academic Planning > Programs Graduation Program Assignment
Verify CTE Programs are assigned (if applicable) Menu > Student Information > Academic Planning > Programs CTE Program Assignment
Calculate On-Track Status Menu > Student Information > Program Administration > Course Plan Administration Course Plan Administration \| Infinite Campus This process will run for all students. This process will calculate any graduation or academic plan a student is assigned. This includes CTE Concentrator Status for those assigned to a CTE Program. This process is taxing on the system, and it is recommended to be run after regular business hours.
Add Seals (Endorsements) (if applicable) Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus Requirements for Endorsements can be found: High School Diploma Endorsements \| NC DPI At this time, this process is manual.
Review Transcripts Verify graduation requirements are met Verify programs are reflected correctly on the transcript (CTE) Verify seals are reflected correctly on the transcript
Enter Diploma Type Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus Choose FRC: Future Read Core or GWC: Graduated with Certificate.
Enter Diploma Period Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus Choose S: Summer as the diploma period.
Enter Diploma Date Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus The Diploma Date should be the date the student completed graduation requirements
Verify Grade 9 Entry Date Menu > Student Information > General > Graduation This field is populated based on the 9th grade enrollment record for the student. If a date is not entered, review the student's enrollment history to determine the correct grade 9 enrollment. Enter the date of the students first grade 9 enrollment. NGA Cohort End Year - This field is populated based on the 9th grade enrollment record for the student. NCLB Cohort End Year - This field is populated based on the 9th grade enrollment record for the student.
Verify Post Grad Plans Menu > Student Information > General > Graduation Graduation (North Carolina) \| Infinite Campus This information can be added by students when using the Course Planning tool in student portal.
End Student Enrollment Menu > Student Information > General > Enrollments Select the student's enrollment. Update the enrollment Start Date to the date the student met graduation requirements. (This should be a date prior to the first day of the school year.) Update the enrollment End Date to the date the student met graduation requirements. Select W6: High School Graduate as the enrollment End Status. Enter "Summer Graduate" in the end comment box. Click Save to end the enrollment. Student End Enrollment Checklist
Print Final Transcript Menu > Student Information > General > Transcript Transcripts (North Carolina) \| Infinite Campus