Current Year Scheduling

Course Masters define district level elements keeping course information consistent across the district. It is important to note that the course master can be copied from the NC Course Catalog and certain fields can be updated for local needs.

See the Course Master Information | Infinite Campus article for more information on the workflow. 

The chart below reviews some of the fields in the course master information tool and provides NC information.

NC Course Master Information

This article details the processes to set up sections based on the method in which a student receives additional help (Resource) with one or more of their core classes: Inclusion (section shared by lead and resource teachers) or Pull-Out (separate sections for lead and resource teachers).

Inclusion (Shared Sections)

These students remain in the regular class and the Resource teacher comes into the class to assist with these students during regular instruction.

In this instance, the students are scheduled into the Primary teacher's class section and the Resource teacher is added to the section as a Teacher or Staff. This indicates the regular classroom teacher is the official teacher-of-record, while the Resource teacher is also in the class assisting some students during instruction. Assigning the Resource teacher as Teacher will give the teacher access to gradebook and attendance.

Create a Section Shared by the Primary and Resource Teacher:

Navigation: Menu > Scheduling & Courses > Courses > Course Sections

Select a Course: If a course is not selected, click Open Course Search tool to search by the course name or number. Search for the course using advanced searches or Ad Hoc Filters as needed. Select the course name to open the Course Sections tool. If a course was already selected, the Course Sections tool will open automatically.

1. Select Add a Section at the bottom of the course section list. 
2. Enter the section number. Standard class sections should have a maximum of a three-digit section number.
3. Complete other fields as needed. i.e. Max Students, Room, Skinny seq, Homeroom.
4. If the term type override, post secondary institution, instructional provider, how taken, or delivery mode are different than the course default, update the fields as necessary.
5. Select the correct section schedule placement.
6. Click Create Section. 
7. Use related tools to navigate to Section Staff History.
8. Click on New Primary Teacher.
9. Select the Primary teacher from the name dropdown.
10. Click Save to assign the Primary Teacher.
11. Click New Teacher or New Section Staff based on the access the Resource teacher should have for the section.
12. Select the Resource teacher from the name dropdown.
13. Click Save to assign the Teacher or Section Staff.

Pull-Out (Separate Sections)

These students receive some of their instruction from the regular classroom teacher while receiving additional instruction from the Resource teacher. In this case, both teachers are responsible for the instruction and grades of the student(s). The student(s) will need to be scheduled into a separate section of the same course for the regular classroom teacher with the Resource teacher added as an additional Teacher. In this case, the regular teacher will have two sections for the same class - one section for students who are not pulled out and a second section for the students who are pulled out. The second section is scheduled for the same period as the first section.

 The section number for the second section must begin with 1 in the thousandths place and match the standard section number. 

Example Section Numbers: 

• Standard class section: Section Number = 1 → Pull-out section: Section Number = 1001

• Standard class section: Section Number = 31 → Pull-out section: Section Number = 1031

• Standard class section: Section Number = 347 → Pull-out section: Section Number = 1347

By scheduling this way, both the regular classroom teacher and the resource teacher have access to the gradebook to enter assignments and grades since both are responsible for the instruction and grade of the student(s) being pulled out. While both teachers are responsible for the students the percentage of responsibility is not always a 50-50 split. Teachers can easily adjust their percentages in the Educator Value Added Assessment System (EVAAS) for these students without having to manually build their class rosters. 

Create Separate Sections for the Primary and Resource Teachers:

Navigation: Menu > Scheduling & Courses > Courses > Course Sections

Select a Course: If a course is not selected, click Open Course Search tool to search by the course name or number. Search for the course using advanced searches or Ad Hoc Filters as needed. Select the course name to open the Course Sections tool. If a course was already selected, the Course Sections tool will open automatically.

Create Standard Section

1. Select Add a Section at the bottom of the course section list. 
2. Enter the section number. Standard class sections should have a maximum three-digit section number.
3. Complete other fields as needed i.e. Max Students, Room, Skinny seq, Homeroom.
4. If the term type override, post secondary institution, instructional provider, how taken, or delivery mode are different than the course default, update the fields as necessary.
5. Select the correct section schedule placement.
6. Click Create Section. 
7. Use related tools to navigate to Section Staff History.
8. Select New Primary Teacher.
9. Select the Primary teacher from the name dropdown.
10. Click Save to assign the Primary Teacher.

Create Pull-Out Section

1. Navigate to Course Sections.
2. Select Add a Section at the bottom of the course section list. 
3. The pull-out section number should be prefixed with a 1 in the thousandths place to create a four-digit pull-out section number. All pull-out section numbers must be four digits. Ex: Standard section: Section Number = 31 → Pull-out section: Section Number = 1031
4. Complete other fields as needed. i.e. Max Students, Room, Skinny seq, Homeroom.
5. If the term type override, post secondary institution, instructional provider, how taken, or delivery mode are different than the course default, update the fields as necessary.
6. Select the same section schedule placement as the standard section previously created.
7. Click Create Section. 
8. Use related tools to navigate to Section Staff History.
9. Select New Primary Teacher
10. Select the Primary teacher from the name dropdown.
11. Click Save to assign the Primary Teacher.
12. Click New Teacher or New Section Staff based on the access the Resource teacher should have for the section.
13. Select the Resource teacher from the name dropdown.
14. Click Save to assign the Teacher or Section Staff. 

Once all sections are created, roster all students into the appropriate section. Students must be rostered into only one section of the same course code.

Infinite Campus is adding a new field in Course Information and Section Information to assist with extracts identifying when a section is happening. The field is Term Type Override and must be completed on each course, with any exceptions to the default set at the section level.

Course Information

The term type can be set in the course information tool and will show in all sections. The steps below will provide guidance on updating the term types at the course.

Navigation: Menu > Scheduling & Courses > Courses > Course Information

Select a Course: If a course is not selected, click Open Course Search tool to search by the course name or course number. Search for courses using advanced searches or Ad Hoc Filters as needed. Click the course name to open the course information tool. If a course was already selected, the course information tool will open automatically for that course when you follow the navigation above.

• Select the appropriate Term Type Override from the dropdown that aligns with the term length used for the majority of sections (e.g., Semester 1, Semester 2, Yearlong). Ex: If most sections are Semester 1, choose this option and then update any remaining sections to the correct term length.
• Click Save to update the course information and populate the term type fields on the section information screen.

Section Information

 Navigation: Menu > Scheduling & Courses > Courses > Section Information

Select a Section: If a section is not selected, click Open Section Search tool to search by the course name or number. Search for sections using advanced searches or Ad Hoc Filters as needed. Click the + to expand the section list. Click on the section to open the section information tool. If a section was already selected, the section information tool will open automatically for that section when you follow the navigation above.

• Select the appropriate Term Type Override from the dropdown that aligns with the term length used for the majority of sections (e.g., Semester 1, Semester 2, Yearlong). Ex: If that section is Semester 1, choose this option and then update any remaining sections to the correct term length.
• Click Save to update the section information.