For students completing graduation requirements after the last instructional day of the current year or before the first instructional day of the next year, a summer school enrollment is required to document the completion of the student's graduation requirements. A Summer School Calendar is mandatory to ensure proper data tracking and state reporting. While summer school calendars for other purposes are optional, it is required to facilitate an enrollment record with a W6 status while maintaining the end of year status.
PSUs will be able to accurately document the completion of graduation requirements and ensure students are correctly identified as regular or summer graduates.
The Summer School calendar must be associated to the correct school year based on the completion date of the graduation requirements.
- Completion on or before August 7: The student is a Regular Graduate and must have a W6 record associated with the prior school year. (Ex: Student completed July 25, 2026, the calendar should be attached to the 25-26 year)
- Completion after August 7: The student is a Summer Graduate and must have a W6 record associated with the next school year. (Ex: Student completed August 10, 2026, the calendar should be attached to the 26-27 year)
Only minimum setup is required to create the calendar. Below are steps to create a Summer School Calendar.
Create New Calendars
Navigation: Scheduling & Courses > Calendar Setup > Calendar Wizard
- Select Create New Calendars by Roll Forward Calendars with selected data.
- Select the corresponding year based on the scenario above.
- Choose Year Schoolname template
- Enter the day after the last instructional day of the current calendar as the Start Date.
- Enter the day before the first instructional day of the future calendar as the End Date.
- Select the calendar to roll forward.
- Click Next.
- Select the following data to copy:
- Schedule Structures
- Grade Levels
- Click Run Wizard.
- When the wizard is complete, refresh the browser to see the updated calendar in the context dropdown.
Update Calendar Information
Navigation: Scheduling & Courses > Calendar Setup > Calendar Information
Make sure the calendar context is the Summer School calendar.
- Update the Name to include "YY-YY xxxxxx Summer School" (30 character limit so "SS" can be used as needed)
- Enter a sequence to determine the order of the calendar in the context dropdown. (Optional)
- Verify the start and end dates are correct.
- Check the box for Summer School.
- Select S: Summer School from the Type dropdown.
- Click Save to update the calendar information.
