Rule: Invalid R2/R3 Enrollment Code
Summary
This validation identifies students with an R2 or R3 Local Start Status when a previous E1/E2 enrollment is not available for the same school year.
Review the student's current year enrollment history to determine whether the R2/R3 Start Status is correct or whether a previous enrollment record has not transferred into the NCSIS.
Severity
WARNING
What to Review
For each student reported in the validation, review the student's current and previous enrollment information.
- Search for the student.
- Open Student Information > General > Enrollments.
- Review all enrollment records for the current school year.
- Locate the enrollment with the Local Start Status = R2 or R3.
- Review the student's prior school information.
- Determine whether the student attended another North Carolina public school earlier in the same school year.
- Determine whether the prior enrollment is available in NCSIS.
Refer to the School Attendance and Student Accounting (SASA) Manual to confirm that R2 or R3 is the appropriate Enrollment code.
Recommended Action
The appropriate action depends on whether the student's prior enrollment exists and whether R2/R3 accurately reflect the student's enrollment record.
Previous Enrollment Has Not Transferred Into NCSIS
If the student previously attended another school using Infinite Campus but the prior enrollment record is not available:
- Open Student Information > General > Records Transfer.
- Review the student's transfer information.
- Submit a New State Transfer Request or New National Transfer Request, as applicable.
- Complete the Records Transfer process.
Refer to Student Records Transfer - Start here | Infinite Campus for detailed information about transferring student records.
Previous Enrollment Is Confirmed but Is Not Available in Infinite Campus
If the student attended another North Carolina public school during the current school year the records are not transferring:
- Confirm that an E1/E2 enrollment exists for the previous school.
- Contact Infinite Campus Support to assist with issues on records transfer.
- If the prior enrollment is confirmed and the current R2/R3 Start Status is correct, no further action is needed for this Warning.
R2/R3 Start Status Is Incorrect
If the student did not have a prior North Carolina public school enrollment that supports the R2 or R3 code:
- Review the student's current year enrollment records.
- Refer to the SASA Manual to determine the appropriate Enrollment Code.
- Open the applicable enrollment record.
- Locate Local Start Status.
- Update the Start Status to the appropriate code.
- Select Save.
Important: Do not change an R2 or R3 Start Status only to clear the Warning. The Enrollment Code must accurately reflect the student's prior enrollment during the current school year.
Verify the Review or Correction
If a previous enrollment was transferred:
- Confirm that the student's current year enrollment history now includes the applicable prior enrollment.
- Rerun the PMR WARN Validations.
- Review the updated WARN-05 result.
If the R2/R3 Start Status was corrected:
- Rerun the applicable PMR WARN Validations.
- Confirm that WARN-05 reflects the corrected enrollment information.
If the prior enrollment is confirmed but cannot be transferred:
- Confirm that R2/R3 accurately reflects the student's enrollment history.
- No correction is needed.
- Continue reviewing any remaining Warning validation results.
