All incident information should be entered in compliance with the Discipline Data Collecting and Reporting Manual. Refer to the manual for guidance on proper coding of incident behaviors and resolutions.
Purpose
This check identifies behavior events or action resolutions that are considered staff-only OR the offender demographic information is consistent with a staff offender, but the offender’s relationship to the school was not one of the following: Teacher (02), Staff (03), Administrator (04), Other professional (08), Non-professional (09), Volunteer (12), School Resource Officer (14).
Seclusion and Restraint behavior codes should only be used with staff offenders. This check looked for any incident where the offender behavior was coded as a use of seclusion or restraints (097, 098, 099 ,100, 111, 112, 113) but the offender type code was not one of the staff participant type codes (02, 03, 04, 08, 09, 10 or 14).
Severity
Warning
What to Review
Review the offender type, relationship to school, demographics, behavior code, and action code.
Report Content
| Column Name | Description |
|---|---|
| endYear |
School year selected for the report.
|
| PSU/School Information | Displays PSU Code, PSU Name, School Code, School Name associated with the reported data.
|
| Location Information | Displays Location Code, Location Description associated with the reported data.
|
| Incident Information | Displays Incident Number, Date, Time, Status, Title associated with the reported data.
|
| Offender Information | Displays Role, Type, Relationship to School, UID, Name, Grade, Sex, Race/Ethnicity, associated with the reported data.
|
| Reporting Information | Identifies the detail or summarized Level and the State Reporting Category associated with the reported data.
|
| State Behavior Information | Displays state behavior Code and Description assigned to the incident behavior.
|
| Local Behavior Information | Displays local behavior Code and Description assigned to the incident behavior.
|
| Staff_Offender_flag | Y indicates the offender's Relationship to School or Staff Status does not align with the reported behavior or action. |
Recommended Action
Correct the offender classification or the staff-only behavior/action coding as appropriate.
Navigation: Menu > Behavior Office > Behavior Management > Behavior Management
- Ensure the correct Context is selected.
- Select the status needed in the Status Filter dropdown to display incidents based on the report reviewing.
- Use the Column Titles to sort the incidents for easier searching. Use the Date/Time and Title columns to determine which incident to review.
- Select on the incident and confirm the Incident ID matches the Incident_Number in the report.
- If the incident is locked use the Unlock button at the top of the detail screen to unlock the incident and edit the information as necessary. (Unlocking incidents is based on tool rights.)
- This will move the incident from a Complete to In Progress status until the status is updated to Complete again.
- Locate the Events and Participants section and the select the Event with the associated participant.
Correction Option: No Correction
- If it is determined that incident is correct, no further action is needed.
Correction Option: Update Participant Relationship to School
- Locate the Participant(s) Details section. If each participant is listed correctly, select each one and ensure the appropriate Relationship to School is selected.
- Ensure staff participants have only staff relationships.
- Review other information as applicable.
- Click Save to update the participant details.
- Click Save after making changes to the incident. Change the status to Complete once all incident information is finalized and no later than the end of the school year.
Correction Option: Add Participant
- Locate the Participant(s) Details section. If the participant is not listed, locate the Add Participant section and search for the participant. Adjust the Filter to search as people based on type in the system.
- Select the appropriate Role and Relationship to School. Ensure staff participants have only staff relationships.
- Review other information as applicable.
- Click Save to update the participant details.
- Click Save after making changes to the incident. Change the status to Complete once all incident information is finalized and no later than the end of the school year.
