Check-in/Out

This article will walk the user through the attendance Check In and Check Out process within the NCSIS.  In order for the process to work correctly, you will need to have an understanding of the total number of minutes in your school day and what number of minutes constitute an absence for the day. 

Check In Mode

The Check In Mode marks a student Present if they have already been marked absent for the day. This mode will mark the student present from the time the student arrives and for the rest of the school day.  Students must have an attendance code of Absent or Tardy (entered by the teacher or main office) in order to be checked in. 

Navigation: Attendance Office > Attendance Management > Attendance Entry Wizard 

1.  Enter the Attendance Date (the system defaults to the current date)

2. Select the Check In mode.

3. Enter search criteria in the Students section:

1. If searching for an individual student, enter the student's last name and click Search. 

B. If there are multiple students arriving at the same time to check-in: 

• In Status/Excuse dropdown fields, select Absent for the status and Unknown for the excuse and click Search to display students meeting the criteria.  
• In Column B, select the students to be moved to Column C. Only the students listed in Column C will have attendance updated (checking in).

4. In the Check In section: 

• Select the Attendance Code from the dropdown list to apply the student or group of students listed in Column C. 
• Modify the Current Time to reflect the time of student arrival.
• Comment = User's discretion

5. Click Save Attendance

Check Out Mode

The Check Out Mode marks a student Absent for the remainder of the day from the current time forward. This mode will mark the student absent from the time the student leaves and for the rest of the school day.  Students may have an attendance code of Present or Tardy in order to be checked out. 

Navigation: Attendance Office > Attendance Management > Attendance Entry Wizard 

1.  Enter the Attendance Date (the system defaults to the current date)

2. Select the Check Out mode.

3. Enter search criteria in the Students section:

1. If searching for an individual student, enter the student's last name and click Search. 

B. If there are multiple students leaving at the same time to check-out: 

• Click Search.  
• In Column B, select the students to be moved to Column C. Only the students listed in Column C will have attendance updated (checking out).

4. In the Check Out section: 

• Select the Attendance Code from the dropdown list to apply the student or group of students listed in Column C. 
• Modify the Current Time to reflect the time of student departure
• Comment = User's discretion

5. Click Save Attendance

Students with Multiple Entries in a Single Day

There can be multiple check in/check outs for a student in a single day. If the student is checking in or checking out multiple times in one day, you must follow the steps outlined above to record each individual entry. 

When a student has multiple check ins, the most recent saved attendance entry code will be displayed for the current period at the time of check in and all periods prior to the check in where an absence has been entered.

All attendance changes are tracked and can be seen on the Attendance Change Tracker Report.

This article will walk the user through the meeting attendance Check In and Check Out process within the NCSIS.  In order for the process to work correctly, you will need to have an understanding of the total number of minutes in your school day and what number of minutes constitute an absence for the day.

Using the Check In Mode

The Check In Mode marks a student Present if they have already been marked absent in a period. This mode will mark the student present from the time the student arrives at school and for the rest of the school day.  Students must have an attendance code of Absent or Tardy (entered by the teacher or main office) in order to be checked in. 

The 1L Excused Tardy attendance code is considered an excused tardy and the 2L Unexcused Tardy attendance code is considered an unexcused tardy.

Navigation: Attendance Office > Attendance Management > Attendance Entry Wizard

1. Enter the Attendance Date (the system defaults to the current date).
2. Select the Check In mode.
3. Enter search criteria in the Students section:
   1. If searching for an individual student, enter the student's last name and click Search. 
4. In the Check In section:
   1. Select the Attendance Code from the dropdown list to apply the student(s) listed in Column C.
   2. Modify the Current Time to reflect the time of the student arrival.
   3. Comment = User's discretion.
5. Click Save Attendance.

Using the Check Out Mode

The Check Out Mode marks a student Absent for the remainder of the day from the current time forward. This mode will mark the student absent from the time the student leaves and for the rest of the school day.  Students may have an attendance code of Present or Tardy in order to be checked out. 

Navigation: Attendance Office > Attendance Management > Attendance Entry Wizard 

1. Enter the Attendance Date (the system defaults to the current date).
2. Select the Check Out mode.
3. Enter search criteria in the Students section:
   1. If searching for an individual student, enter the student's last name and click Search. 
4. In the Check Out section: 
   1. Select the Attendance Code from the dropdown list to apply the student(s) listed in Column C. 
   2. Modify the Current Time to reflect the time of student(s) departure.
   3. Comment = User's discretion.
5. Click Save Attendance.

Period Mode

The Period Mode allows the user to check in or check out a student for a specific period.

Using Period Mode to Check In

Students must have an attendance code of Absent or Tardy (entered by the teacher or main office) for a selected period in order to be checked in. If a student has been marked absent or tardy in a selected period, using the period mode will update the attendance for the selected period only. 

Navigation: Attendance Office > Attendance Management > Attendance Entry Wizard

1. Enter the Attendance Date (the system defaults to the current date).
2. Select the Period mode.
3. Enter search criteria in the Students section:
   1. If searching for an individual student, enter the student's last name and click Search. 
4. In the Period section:
   1. Select the Current Period from the dropdown list to apply to the student listed in Column C.
   2. Select the Attendance Code from the dropdown list.
   3. Comments = User's discretion.
   4. Comments Options = User's discretion.
5. Click Save Attendance.

Using Period Mode to Check Out

Students may have an attendance code of Present or Tardy for the selected period. Using the period mode will update the attendance for the selected period only.

Navigation: Attendance Office > Attendance Management > Attendance Entry Wizard

1. Enter the Attendance Date (the system defaults to the current date).
2. Select the Period mode.
3. Enter search criteria in the Students section:
   1. If searching for an individual student, enter the student's last name and click Search. 
4. In the Period section:
   1. Select the Current Period from the dropdown list to apply to the student listed in Column C.
   2. Select the Attendance Code from the dropdown list.
   3. Comments = User's discretion.
   4. Comments Options = User's discretion.
5. Click Save Attendance.