All incident information should be entered in compliance with the Discipline Data Collecting and Reporting Manual. Refer to the manual for guidance on proper coding of incident behaviors and resolutions.
Purpose
This check looked for incidents with student victims where the victim action codes for transfers offered (200, 201, 204) were not found.
Whether transfers are offered to student victims of the 9 violent crimes are required by the SBE to be reported.
Severity
Warning
What to Review
Review the victim record and any required victim transfer action codes.
Report Content
| Column Name | Description |
|---|---|
| endYear | School year selected for the report. |
| PSU/School Information | Displays PSU Code, PSU Name, School Code, School Name associated with the reported data. |
| Location Information | Displays Location Code, Location Description associated with the reported data. |
| Incident Information | Displays Incident Number, Date, Time, Status, Title associated with the reported data. |
| Offender Information | Displays Role, Type, Relationship to School, UID, Name, Grade, Sex, Race/Ethnicity associated with the reported data. |
| Reporting Information | Identifies the detail or summarized Level and the State Reporting Category associated with the reported data. |
| State Behavior Information | Displays state behavior Code and Description assigned to the incident behavior. |
| Local Behavior Information | Displays local behavior Code and Description assigned to the incident behavior. |
| Victim Information | Displays UID, Name, Grade, Sex, Race/Ethnicity of the victim associated with the reported data. |
| Transfer_Offered_flag | Y indicates a student victim of a Violent Crime does not have a transfer-offered action (200, 201, 204) reported. |
Recommended Action
Add the transfer action code or confirm that the existing entry is accurate.
Navigation: Menu > Behavior Office > Behavior Management > Behavior Management
- Ensure the correct Context is selected.
- Select the status needed in the Status Filter dropdown to display incidents based on the report reviewing.
- Use the Column Titles to sort the incidents for easier searching. Use the Date/Time and Title columns to determine which incident to review.
- Select on the incident and confirm the Incident ID matches the Incident_Number in the report.
- If the incident is locked use the Unlock button at the top of the detail screen to unlock the incident and edit the information as necessary. (Unlocking incidents is based on tool rights.)
- This will move the incident from a Complete to In Progress status until the status is updated to Complete again.
- Locate the Events and Participants section and the select the Event with the associated participant.
Correction Option: No Correction
- If it is determined that incident is correct, no further action is needed.
Correction Option: Add Resolution
- Locate the Participant(s) Details section. Click Add Resolution.
- Select the appropriate Transfer Offered (200, 201, 204)resolution.
- Complete fields as necessary.
- Select the checkbox next to the participant.
- Review other information as applicable.
- Click Save to update the participant details.
- Click Save after making changes to the incident. Change the status to Complete once all incident information is finalized and no later than the end of the school year.
Correction Option: Update Behavior
- Locate the Participant(s) Details section. If the behavior is not appropriately coded, select the Event and update the Event Type to the appropriate code.
- Review other information as applicable.
- Click Save to update the participant details.
- Click Save after making changes to the incident. Change the status to Complete once all incident information is finalized and no later than the end of the school year.
