Students that graduate from a CCAHS will need an enrollment in the current year. If an enrollment already exists, the W2T end status should be changed to a W4/W6. If an enrollment does not exist, a new enrollment will be created with the date the student completed the CCAHS program as both the start and end date. The Admission Status must be VST1. The end date, end status, and diploma period assigned in the graduation tool will determine if the student is reported as a mid-year graduation or end-of-year graduation on the GDV collection.
An enrollment for the current year will need to be created or edited to represent the completion of the CCAHS program. If an enrollment record does not exist in the current year, create one according to the steps below in the Create Enrollment Record section. If an enrollment record already exists in the current year, edit according to the Update Current Enrollment Record section.
Create Enrollment Record (if an enrollment record does not exist in current year)
If the student does not have a result in a student search, use the All People search.
All People Search Navigation: Census > People > Enrollments
- Click New.
- Be sure the calendar is selected in the context is the year and school the student completed the Adult High School program.
- The Schedule will default to Main.
- Select the Grade Level to be the same as the W2T enrollment record.
- Check the box for Class Rank Exclude.
- Enter the Start Date as the date the student completed the CCAHS program.
- Enter the End Date as the date the student completed the CCAHS program.
- Select the Local Start Status
- R6 if the re-enrollment is in the same school year.
- E1 if the re-enrollment is in a new school year.
- Select the Local End Status of W6: High School Graduate or W4: Early Completer/Midyear Grad Graduate as appropriate.
- Start and End Comments are optional. Follow PSU guidelines on entering comments.
- Select VST1: Visitor - Standard Day Program/Foreign Exchange Student as the admission status.
- Click Save to save all updates.
Update Current Enrollment Record
Student Search Navigation: Student Information > General > Enrollments
- Select the enrollment record containing the W2T: Comm Coll Adult High School (CCAHS) end status.
- Update the End Status to W6: High School Graduate or W4: Early Completer/Midyear Grad Graduate as appropriate.
- Update or add End Comments (Optional per PSU guidelines).
Navigation: Student Information > General > Graduation
- Enter the Diploma date as the date the student completed the Adult High School program.
- Select FRC: Future Ready Core for the diploma type.
- Select R: Regular Period, M: Mid-Year, or S: Summer for the diploma period, as appropriate.
- Select the appropriate Post Grad Plans from the dropdown.
- Click Save to update the graduation tool.
Modify Current Dropout Program
If a dropout program was added to the student from the previous year with the dropout reason to CCAHS: Community College Adult High School Program, this program will need to be ended.
Navigation: Student Information > State Programs > Dropout
- Select the Dropout Program containing the dropout reason CCAHS: Community College Adult High School Program.
- Enter the day the student met graduation requirements in the Adult High School program as the program End Date.
- Select GRAD: Graduated/Received High School Diploma as the Exemption Code.
- Leave all other fields as is.
- Click Save to save the program.
