These students will get their W2T status changed to a W4/W6. The enrollment record will have the date the student completed the CCAHS program as the start and end date. Thus, the Admission Status must be VST1. The end date, exit status, and diploma period assigned in the graduation tool will determine if the student is reported as a mid-year graduation or end-of-year graduation on the GDV collection.
Use the steps below to create an enrollment that represents the completion of the CCAHS program.
Create Enrollment Record (if an enrollment record does not exist in current year)
If the student does not have a result in a student search, use the All People search.
All People Search Navigation: Census > People > Enrollments
- Click New.
- Be sure the calendar is selected in the context is the year and school the student completed the Adult High School program.
- The Schedule will default to Main.
- Select the Grade Level as the W2Tenrollment record.
- Check the box to Exclude from Class Rank.
- Enter the Start Date as the date the student completed the CCAHS program.
- Enter the End Date as the date the student completed the CCAHS program.
- Select the Local Start Status
- R6 if the re-enrollment is in the same school year.
- E1 if the re-enrollment is in a new school year.
- Select the Local End Status of W6: High School Graduate.
- Start and End Comments are optional. Follow PSU guidelines on entering comments.
- Select VST1: Visitor - Standard Day Program/Foreign Exchange Student as the admission status.
- Click Save to save all updates.
Update Current Enrollment Record
Student Search Navigation: Student Information > General > Enrollments
- Select the enrollment record containing the W2T: Comm Coll Adult High School (CCAHS) end status.
- Update the End Status to W6: High School Graduate.
- Update or add End Comments (Optional per PSU guidelines).
Navigation: Student Information > General > Graduation
- Enter the Diploma date as the date the student completed the CCAHS program.
- Select FRC: Future Ready Core for the diploma type.
- Select R: Regular Period for the diploma period.
- Select the appropriate Post Grad Plans from the dropdown.
- Click Save to update the graduation tool.
Modify Current Dropout Program
If a dropout program was added to the student from the previous year with the dropout reason to CCAHS: Community College Adult High School Program, this program will need to be ended.
Navigation: Student Information > State Programs > Dropout
- Select the Dropout Program containing the dropout reason CCAHS: Community College Adult High School Program.
- Enter the day the student met graduation requirements in the Adult High School program as the program End Date.
- Select GRAD: Graduated/Received High School Diploma as the Exemption Code.
- Leave all other fields as is.
- Click Save to save the program.
