Create Future Enrollments

This Data Import option is an OPTIONAL tool for importing Future Enrollment information into the current year’s enrollment line, enabling next year’s placement data to be added. If the Enrollment Roll Forward process has already been completed, there is no need to use this import.

Based on the data in the import template, Future Enrollment information will be set on the Current Year line of enrollment in Infinite Campus.  From there, the Enrollment Wizard can be used to create next year enrollments. 

The future enrollment import file includes the following fields: 

Including values in the above fields will update the corresponding fields on a student's current enrollment record. If a field is left blank, it will not overwrite the existing information in the student's record. 

Navigation: System Settings > Data Utilities > Data Import Wizard

1. Choose PSU_Future_Enrollment_Import from the Import Type drop list. 
2. Choose Local, then Browse and select your file. 
3. Click Run Import. 

Following the import, a result screen will appear:

The results will show you the following things:

1. Students who do not exist (no match on student #)
2. NextCalendar in import does not exist in Campus
3. NextScheduleStructure in import does not exist in Campus
4. NextGrade in import does not exist in Campus for the next calendar
5. **Student has enrollment in future year for different school – enrollment will be removed.   
6. Set future enrollment information

Below is an example of how the future enrollment import will update a student's enrollment.

Once the future enrollment has been updated, use the Enrollment Roll Forward Wizard to roll forward student enrollments with the updated future school.

Use the information below to roll student enrollments to future calendars.

School Calendar Enrollments

Use the Enrollment Roll Forward Wizard | Infinite Campus tool to roll enrollments to the future calendar.

Navigation: Student Information > General Student Administration > Enrollment Roll Forward Wizard

• Roll current student's enrollments to the future year.
  • The Start Date should be the First Instructional Day of the future calendar.
  • The Local Start Status should be E1: Init enroll - this year.
• The enrollment roll forward process can be done multiple times without risk of creating multiple enrollments for students.
• As new students enroll in the current year, use this tool to roll forward their enrollment.

Do not roll forward Graduate enrollments. They do not require a future enrollment.

Charter School Enrollments 

• Students promoted from the final grade level in the school, do not need a future enrollment.
  • For example, if the school only has K-8 grade levels, the grade 8 students do not need to have a future enrollment.

Program Calendars Enrollments

Use the Enrollment Roll Forward Wizard | Infinite Campus tool to roll enrollments to the future calendar.

Navigation: Student Information > General Student Administration > Enrollment Roll Forward Wizard

• Roll program student's enrollments for the OEC, LEP, and OMP calendars to the future year.
  • The Start Date can be 07/01/20yy.
  • The Local Start Status should be N1: Initial Enroll into a Program School.
  • This can be done multiple times without risk of creating multiple enrollments for a student if necessary.

OHC Calendar Enrollments

• Students are reassessed each year for the program, so a future enrollment is not required.
• Students can be enrolled in the calendar at a later date if needed.

Pre-Register Students

• Student's may be pre-registered in an NC Public or Charter school if they have a current year enrollment. 
• DO NOT request or release transfer record requests in the NCSIS prior to July 1st.
• DO NOT release records in NCSIS after July 1st unless all data entry is complete for a student (including summer school data).
• Start Date should be the first instructional day of the future school year.
• Entry Status should be E1: Init enroll - this year.

Enrollment Cleanup Wizard

Navigation: Student Information > General Student Administration > Enrollment Cleanup Wizard

• Use this tool to clean up future enrollments for students that have withdrawn prior to the end of the current school year.
• Choose Delete Enrollments to remove future enrollments for students that have and end date prior to the end of the school year.
• Choose Update enrollments to adjust future enrollment dates and/or attributes that were not set to copy forward.
• Run the Delete wizard weekly to ensure future enrollments are cleaned up in the future year.