Rule: Students with Multiple Matching Enrollment Records
Summary
This validation identifies students with overlapping membership enrollments at schools in different Public School Units (PSUs).
Review the student's enrollment records to determine which school should report the student in membership during the overlapping timeframe.
Severity
FATAL
What to Review
For each student reported in the validation, review the student's enrollment information and determine whether the local enrollment accurately reflects when the student began attending the school.
- Search for the student.
- Open Student Information > General > Enrollments.
- Review the student's current enrollment.
- Review Start Date, Start Status, and Admission Status.
- Compare the enrollment information with available documentation showing when the student began attending the school.
- Determine whether the local enrollment dates accurately reflect the student's enrollment and attendance.
When the local enrollment is accurate, determine whether the overlapping enrollment is associated with another PSU.
Recommended Action
The correction depends on which enrollment is inaccurate.
Local Enrollment is Incorrect
- Review the documentation supporting the student's enrollment.
- Open the applicable enrollment record.
- Correct the Start Date, Start Status, or other applicable enrollment information.
- Select Save.
Local Enrollment Is Correct
If the local enrollment accurately reflects the student's enrollment and attendance, contact the other PSU to resolve the overlapping enrollment.
Provide the information needed to determine:
- When the student stopped attending the previous school.
- When the student began attending the current school.
- Which enrollment record requires correction.
The PSU with the inaccurate enrollment should correct the applicable enrollment dates or statuses. Depending on PSU processes, the enrollment history record from the previous school can be corrected in the student's current enrollment records, rather than transferring records again.
Student Is Attending More Than One School
If the student is legitimately receiving services or taking courses at more than one school, review the Admission Status and enrollment information at each school.
A student may be enrolled at more than one school, but the student's membership status must accurately identify the school responsible for reporting the student in membership.
- Open the applicable enrollment record.
- Correct the Admission Status to reflect VST1: Visitor - Standard Day Program/Foreign Exchange Student.
- If the student is cross-enrolled, verify the Local Start Status is X1: Cross Enrollment.
Verify the Correction
- Rerun the applicable PMR FATAL Validations.
- Confirm that the student no longer appears in the FATAL-10 after the overlapping membership enrollment has been resolved.
- Continue reviewing any remaining FATAL validation results.
