Below are steps to complete the graduation process for students as an individual or as a group.
Individual Student Graduate
Task | Completed |
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Post Grades to Transcript Menu > Student Information > General Student Administration > Transcript Post Wizard |
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Verify Graduation Program is assigned Menu > Student Information > Academic Planning > Programs |
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Verify CTE Programs are assigned (if applicable) Menu > Student Information > Academic Planning > Programs |
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Calculate Graduation Plan On-Track Status Menu > Student Information > Program Administration > Course Plan Administration This process will also calculate CTE Concentrator Status for those assigned to a CTE Program. This will run for all students. This process is taxing on the system, and it is recommended to be run after regular business hours. |
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Add Seals (Endorsements) (if applicable)
Menu > Student Information > General > Graduation
At this time, this process is manual. |
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Review Transcripts
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Verify/Enter Diploma Type
Menu > Student Information > General > Graduation |
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Enter Diploma Date Menu > Student Information > General > Graduation
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Verify Post Grad Plans Menu > Student Information > General > Graduation
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End Student Enrollment Menu > Student Information > General > Enrollments
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Print Final Transcript
Menu > Student Information > General > Transcript |
Mid-Year Graduation Checklist
Using Enrollment End Batch Wizard (Multiple Students)
Task | Completed |
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Post Grades to Transcript
Menu > Student Information > General Student Administration > Transcript Post Wizard |
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Verify Graduation Program is assigned
Menu > Student Information > Academic Planning > Programs |
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Verify CTE Programs are assigned (if applicable)
Menu > Student Information > Academic Planning > Programs |
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Calculate Graduation Plan On-Track Status
Menu > Student Information > Program Administration > Course Plan Administration This process will also calculate CTE Concentrator Status for those assigned to a CTE Program. This will run for all students. This process is taxing on the system, and it is recommended to be run after regular business hours. |
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Verify Post Grad Plans Menu > Student Information > General > Graduation If using the Course Plan in Student/Parent Portal this field can be populated via the portal but should be reviewed by staff. |
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Add Seals (Endorsements)
Menu > Student Information > General > Graduation
At this time, this process is manual. |
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Review Transcripts
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Post Diplomas & End Enrollments
Menu > Student Information > General Student Administration > Enrollment End Batch Wizard
This process will add a diploma type, diploma date, and diploma period as well as add an end date and end status for the current enrollment. Use an Ad Hoc of Mid-Year Graduates for this process. |
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Print Final Transcript
Menu > Grading & Standards > Reports > Transcript Batch Report |
End of Year Graduation Checklist
Using Course Plan Administration (Multiple Students)
Task | Completed |
---|---|
Post Grades to Transcript
Menu > Student Information > General Student Administration > Transcript Post Wizard |
|
Verify Graduation Program is assigned Menu > Student Information > Academic Planning > Programs |
|
Verify CTE Programs are assigned (if applicable)
Menu > Student Information > Academic Planning > Programs |
|
Calculate Graduation Plan On-Track Status Menu > Student Information > Program Administration > Course Plan Administration This process will also calculate CTE Concentrator Status for those assigned to a CTE Program. This will run for all students. This process is taxing on the system, and it is recommended to be run after regular business hours. |
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Verify Post Grad Plans Menu > Student Information > General > Graduation If using the Course Plan in Student/Parent Portal this field can be populated via the portal but should be reviewed by staff. |
|
Add Seals (Endorsements)
Menu > Student Information > General > Graduation
At this time, this process is manual. |
|
Review Transcripts
|
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Post Diplomas & End Enrollments Menu > Student Information > Program Administration > Course Plan Administration
Any student that is graduating but not in grade 12 or in grade 12 but is not on track, will need to be processed using Enrollment End Batch Wizard or individually.
This process will add a diploma type, diploma date, and diploma period as well as add an end date and end status for the current enrollment. Use an Ad Hoc of Graduates for this process. |
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Print Final Transcript Menu > Grading & Standards > Reports > Transcript Batch Report |
Adding Seals/Endorsements
Information regarding endorsements, please visit the High School Diploma Endorsements | NC DPI. If a student earns one or more of the following endorsements, it must be manually added to the student's record.
- Career
- College
- College/UNC
- NC Academic Scholars
- Global Languages
- Arts Proficiency
Navigation: Menu > Student Information > General > Graduation
Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for student's using advanced searches or Ad Hoc Filters as needed. Select the student's name to open the graduation tool. If a student was already selected, the graduation tool will open automatically.
- Navigate to the bottom of the graduation tool.
- Select the appropriate seal/endorsements from the dropdown menu.
- Enter the Date Earned.
- If another endorsement/seal was earned, click the Add State Seal button and enter the appropriate information.
- Once all endorsements/seals are entered, click Save.
A seal/endorsement can be deleted by clicking the "X" next to the seal/endorsement.
Students must have a graduation program assigned to determine academic progress towards graduation requirements. This must be completed before a transcript is accurate.
At this time, this is a manual process. Follow the steps below to batch add the correct graduation program to multiple students at once based on their grade 9 entry dates. This process must be done in each non program calendar that contains active high school students.
Any Ad Hoc Filter mentioned in this article needs to be created locally. The field for grade 9 entry date is graduation.grad9Date.
This article will be updated once this process is automated.
Check out the Assigning Programs portion of the Supplemental Content: North Carolina Passport Videos for more information.
Batch Graduation Program Assignment
Navigation: Menu > Student Information > Program Administration > Batch Program Assignment Wizard
- Choose the current school year and calendar as appropriate in the context.
- Select Graduation Program Type from the dropdown.
- Program selection is based on the student's 9th grade entry date:
- Students who entered 9th grade in 07/01/2021 and later should be assigned 2021 NC Graduation Requirements (Graduation) or 2021 OCS Graduation Requirements (Graduation).
- Students who entered 9th grade prior to 07/01/2021 should be assigned 2020 NC Graduation Requirements (Graduation).
- Select the radio button Add Participation.
- Enter a Start Date. This date should be the first day of the instructional year. (Leave end date blank).
- Select the radio button to Select Filter.
- Select the appropriate Ad Hoc Filter (Grade 9 Entry Date 07/01/2021 and Later or Grade 9 Entry Date Prior to 07/01/2021) according to the program selection.
- Click Update to add the program.
Complete this process as needed after students enroll and prior to printing transcripts.
View the records processed by clicking on the batch report. The completed process will be alerted to the user in the message center.
Individual Graduation Program Assignment
Navigation: Menu > Student Information > General > Academic Planning > Programs
Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for students using advanced searches or Ad Hoc Filters as needed. Select the student's name to open academic programs tool. If a student was already selected, the academic programs tool will open automatically once the navigation is followed.
- Click New Graduation Program.
- Select the "2021 NC Graduation Requirements (Graduation)" or "2021 OCS Graduation Requirements (Graduation)" program for students who entered 9th grade in 07/01/2021 and later. For students who entered 9th grade prior to 07/01/2021, use the "2020 NC Graduation Requirements (Graduation)" program.
- Enter a Start Date. This date should be the first day of the student's enrollment.
- Click Save.
The program is now listed in the academic plan editor.
Complete this process as needed after students enroll and prior to printing transcripts.
Once the graduation program has been added to the student's record, the Progress tool can be viewed to see the progress the student has made towards the graduation requirements in the assigned program.
Students must have CTE programs assigned to determine program status. The CTE Program assignment and status update will be an automated process.
Only use the process below only if a request is made to include a CTE program concentrator on the transcript before the automated process begins.
Individual CTE Program Assignment
Navigation: Menu > Student Information > Academic Planning > Programs
Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for students using advanced searches or Ad Hoc Filters as needed. Select the student's name to open the academic programs tool. If a student was already selected, the academic programs tool will open automatically for that student when you follow the navigation above.

- Click New Academic Program.
- Select the appropriate CTE Academic Program Type from the Program dropdown.
- Enter a Start Date. This date should be the first day of the instructional year.
- Enter an End Date. This date should be the last day of the instructional year.
- Select the Student Status of 2: Concentrator.
- Click Save.
- Repeat steps 1-6 for any CTE Program a student has a concentration in.
Once programs are saved, they will be listed in the Academic Plan Editor.
Once the Concentrator Status has been added, it will be listed in the CTE Programs area of the NC Official Transcript.
Print transcripts as needed in batches or individually. The steps below will walk you through the process for printing transcripts.
To ensure transcripts are accurate the Graduation Program Assignment and CTE Program Assignment steps must be completed.
Check out the Assigning Programs portion of the Supplemental Content: North Carolina Passport Videos for more information.
Batch Print Transcripts
Navigation: Menu > Grading & Standards > Reports > Transcript Batch Report
- Select the North Carolina Official Transcript from the menu dropdown.
- Select All students or which grade to include. An Ad Hoc filter can also be selected.
- Select an Enrollment Effective Date.
- Choose the sort options
- The report format defaults to PDF, but DOCX can also be selected.
- Select Generate Report or Submit to Batch.
Individually Print Transcripts
Navigation: Menu > Student Information > Transcripts
Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for student's using advanced searches or Ad Hoc Filters as needed. Select the student's name to open academic programs tool. If a student was already selected, the academic programs tool will open automatically.
- Click Reports at the bottom of the transcripts screen.
- Select the North Carolina Official Transcript.
- Print/Save as needed.