Graduation

Use the checklist below for completing the graduation process for students.

Students must have a graduation program assigned to determine academic progress towards graduation requirements.  This must be completed before a transcript is accurate.

At this time, this is a manual process.  Follow the steps below to batch add the correct graduation program to multiple students at once based on their grade 9 entry dates.  This process must be done in each non program calendar that contains active high school students.

Any Ad Hoc Filter mentioned in this article needs to be created locally.  The field for grade 9 entry date is graduation.grad9Date.

This article will be updated once this process is automated.

Batch Graduation Program Assignment

Navigation: Menu > Student Information > Program Administration > Batch Program Assignment Wizard

1. Choose the current school year and calendar as appropriate in the context.
2. Select Graduation Program Type from the dropdown.
3. Program selection is based on the student's 9th grade entry date: 
   1. Students who entered 9^th grade in 07/01/2021 and later should be assigned 2021 NC Graduation Requirements (Graduation) or 2021 OCS Graduation Requirements (Graduation).
   2. Students who entered 9th grade prior to 07/01/2021 should be assigned 2020 NC Graduation Requirements (Graduation).
4. Select the radio button Add Participation.
5. Enter a Start Date. This date should be the first day of the instructional year. (Leave end date blank).
6. Select the radio button to Select Filter.
7. Select the appropriate Ad Hoc Filter (Grade 9 Entry Date 07/01/2021 and Later or Grade 9 Entry Date Prior to 07/01/2021) according to the program selection.
8. Click Update to add the program.

Complete this process as needed after students enroll and prior to printing transcripts.

View the records processed by clicking on the batch report. The completed process will be alerted to the user in the message center.

Individual Graduation Program Assignment

Navigation: Menu > Student Information > General > Academic Planning > Programs

Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for students using advanced searches or Ad Hoc Filters as needed. Select the student's name to open academic programs tool. If a student was already selected, the academic programs tool will open automatically once the navigation is followed.

1. Click New Graduation Program.
2. Select the "2021 NC Graduation Requirements (Graduation)" or "2021 OCS Graduation Requirements (Graduation)" program for students who entered 9^th grade in 07/01/2021 and later.  For students who entered 9th grade prior to 07/01/2021, use the "2020 NC Graduation Requirements (Graduation)" program. 
3. Enter a Start Date. This date should be the first day of the student's enrollment.
4. Click Save.

The program is now listed in the academic plan editor.

Complete this process as needed after students enroll and prior to printing transcripts.

Once the graduation program has been added to the student's record, the Progress tool can be viewed to see the progress the student has made towards the graduation requirements in the assigned program.

Students must have CTE programs assigned to determine program status. The CTE Program assignment and status update will be an automated process. 

Individual CTE Program Assignment

Navigation: Menu > Student Information > Academic Planning > Programs

Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for students using advanced searches or Ad Hoc Filters as needed. Select the student's name to open the academic programs tool. If a student was already selected, the academic programs tool will open automatically for that student when you follow the navigation above.

1. Click New Academic Program.
2. Select the appropriate CTE Academic Program Type from the Program dropdown.
3. Enter a Start Date. This date should be the first day of the instructional year.
4. Enter an End Date. This date should be the last day of the instructional year.
5. Select the Student Status of 2: Concentrator.
6. Click Save.
7. Repeat steps 1-6 for any CTE Program a student has a concentration in.

Once programs are saved, they will be listed in the Academic Plan Editor.

Once the Concentrator Status has been added, it will be listed in the CTE Programs area of the NC Official Transcript.

Print transcripts as needed in batches or individually. The steps below will walk you through the process for printing transcripts.

To ensure transcripts are accurate the Graduation Program Assignment and CTE Program Assignment steps must be completed.

Batch Print Transcripts

Navigation: Menu > Grading & Standards > Reports > Transcript Batch Report

• Select the North Carolina Official Transcript from the menu dropdown.
• Select All students or which grade to include. An Ad Hoc filter can also be selected.
• Select an Enrollment Effective Date.
• Choose the sort options
• The report format defaults to PDF, but DOCX can also be selected.
• Select Generate Report or Submit to Batch.

Individually Print Transcripts

Navigation: Menu > Student Information > Transcripts

Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for student's using advanced searches or Ad Hoc Filters as needed. Select the student's name to open academic programs tool. If a student was already selected, the academic programs tool will open automatically.

1. Click Reports at the bottom of the transcripts screen.
2. Select the North Carolina Official Transcript.
3. Print/Save as needed.