Individual Graduate

Individual Graduate

Below are steps to complete the graduation process for an individual student. The correct diploma period should be chosen depending on when the student completed graduation requirements.


Task
 Completed
Post Grades to Transcript
Menu > Student Information > General Student Administration > Transcript Post Wizard
Verify Graduation Program is assigned
Menu > Student Information > Academic Planning > Programs
Verify CTE Programs are assigned (if applicable)
Menu > Student Information > Academic Planning > Programs
Calculate On-Track Status 
Menu > Student Information > Program Administration > Course Plan Administration
  • Course Plan Administration | Infinite Campus
  • This process will run for all students.
  • This process will calculate any graduation or academic plan a student is assigned. This includes CTE Concentrator Status for those assigned to a CTE Program. 
This process is taxing on the system, and it is recommended to be run after regular business hours.
Add Seals (Endorsements) (if applicable)
Menu > Student Information > General > Graduation
At this time, this process is manual.
Review Transcripts
  • Verify graduation requirements are met
  • Verify programs are reflected correctly on the transcript (CTE)
  • Verify seals are reflected correctly on the transcript
Enter Diploma Type 
Menu > Student Information > General > Graduation
Enter Diploma Period
Menu > Student Information > General > Graduation
  • Graduation (North Carolina) | Infinite Campus
  • Mid-Year: Diploma Date should be on or after the 1st day of school and before the last day of school.
  • Regular: Diploma Date should be on or after the last day of school and before 08/07.
  • Summer: Diploma Date should be on or after 08/07 and before the 1st day of school in the upcoming year

Diploma period selection

Verify Grade 9 Entry Date
Menu > Student Information > General > Graduation
  • This field is populated based on the 9th grade enrollment record for the student. 
  • If a date is not entered, review the student's enrollment history to determine the correct grade 9 enrollment. Enter the date of the students first grade 9 enrollment.
  • NGA Cohort End Year - This field is populated based on the 9th grade enrollment record for the student.
  • NCLB Cohort End Year - This field is populated based on the 9th grade enrollment record for the student.

Enter Diploma Date
Menu > Student Information > General > Graduation
Verify Post Grad Plans
Menu > Student Information > General > Graduation
End Student Enrollment
Menu > Student Information > General > Enrollments
  • The enrollment End Date should be the student's last day of instruction
  • The enrollment End Status should be
    • W4: Early Completer/Midyear Grad 
    • W6: High School Graduate
  • Student End Enrollment Checklist
Print Final Transcript 
Menu > Student Information > General > Transcript