Rule: Kindergarten Student With Birthdate Before August 31
Summary
This validation identifies Kindergarten students whose Birth Date is before the applicable age requirement date evaluated by the validation.
Review the student's Grade and Birth Date to confirm that both values are accurate and that the student is appropriately enrolled in Kindergarten.
Severity
WARNING
What to Review
For each student reported in the validation, review the student's Grade and Birth Date.
Review the Grade
- Search for the student.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment record.
- Review the Grade.
- Confirm that Kindergarten is the correct grade level for the student.
Review the Birth Date
- Open Census > People > Demographics.
- Review the student's Birth Date.
- Compare the Birth Date with the student's birth certificate.
- Confirm that the Birth Date is entered correctly in NCSIS.
Refer to the School Attendance and Student Accounting (SASA) Manual for North Carolina age requirements for enrollment.
Recommended Action
Determine whether the student's Grade, Birth Date, or both are correct.
Grade Is Incorrect
If the Birth Date is correct but the student is enrolled in the incorrect grade:
- Review the documentation supporting the student's grade placement.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment.
- Update Grade according to the appropriate grade-level correction process.
- Select Save.
Birth Date Is Incorrect
If the student's Grade is correct but the Birth Date does not match the student's birth certificate:
- Review the student's birth certificate.
- Open Census > People > Demographics.
- Update Birth Date to match the verified documentation.
- Select Save.
Important: Update the Birth Date only when verified documentation confirms that the information in NCSIS is incorrect.
Grade and Birth Date Are Correct
If both the student's Grade and Birth Date are correct, no correction is needed.
Confirm that the student's Kindergarten enrollment meets the applicable requirements in the SASA Manual.
Note: A student appearing in WARN-03 does not necessarily indicate an error. The purpose of the Warning is to verify that the student's demographic and enrollment information is accurate.
Verify the Review or Correction
If a correction was made:
- Rerun the applicable PMR WARN Validations, as needed.
- Confirm that WARN-03 reflects corrected Grade or Birth Date.
- Continue reviewing any remaining Warning validation results.
If both Grade and Birth Date are correct:
- Confirm that the information has been reviewed.
- No correction is needed.
- Continue reviewing the remaining Warning validation results.
