Transfer Grades
Half-Credits
Follow SBE GRAD-009 7.4 "Credits for half a course completed due to a student transferring into a NC public school may be reflected on a student’s transcript. If the course has an associated End-of-Course (EOC) exam, the NC course code must be used, not the originating school’s code. No other half-credits may be earned or recorded."
NOTE: This includes Military Transfer students.
Military Transfers
Enter and update transcript data for all transfer students upon enrollment using available documentation; for military-connected students, follow Interstate Compact requirements (N.C.G.S. §115C-407.5) by enrolling immediately, accepting unofficial records, and assigning comparable courses until official records are received and verified. See the Policy CCRE-000 Resolution on the Use of Transfer Credit and the Acceptance of Military Training Education and Experiences Toward a High School Diploma for more information.
Transfer Record
The Transfer Record Box is used to ensure accurate and complete record-keeping for transfer students. The new Transfer Student Record Box will simplify the process for managing transfer records.
Historical Transfer Grades Loading:
- Historical Transfer Records (TR) from conversion have been automatically loaded into NCSIS. No further action is required for these records.
Manually Enter Non-North Carolina Public School Transfer Grades:
- For students transferring from a Non-NC Public School, you must manually enter previous transcript records into NCSIS and mark them as transfer records. Detailed steps for this process are provided below and, in the Transcripts | Infinite Campus article.
NC Related Transcript Field Information
Refer to the information below for key points related to NC information when adding transcript grades.
Navigation: Select Student > Student Information > General > Transcripts
School Information
| School Year | Select the school year the grade was earned. | Example. A student completed the 23-24 school year and completed a NC Math 1 course, the school year in the transcript detail would be 23-24. |
| School Name | Choose the school name of Non-North Carolina Public School from the drop-down list. | |
| School Number | Choose NNCPS as the School Number from the drop-down list. | |
| Grade | Select the grade the student was in when the grade was earned. | Example: A student completed the course in the 23-24 school year as a 10th grade student. The grade level for the student would be 10th. |
Course Information
| Date | The date can be the date the grade is entered. |
Scoring Information
| Score | The final grade a student received in the course. Select a score from the dropdown for the correct scale. Do not type the score in the box. |
| Weighted GPA Value | The number of GPA points that the score is worth, including added value due to the type of course |
| Percent | The numerical value of the Score a student received (should be the same as the score) |
| GPA Max | The maximum amount of GPA Points that this course can earn, including added value |
| GPA Weight | How this course counts in GPA. This is not equivalent to added value and should equal the number of credits the course is worth. IF a score should not be counted in the GPA, the weight should be 0. |
| Unweighted GPA Value | The number of points that the score is worth, without including added value due to the type of course |
Additional Information
| Transfer Course | Check this box for each transfer grade entered.  |
