Credit Recovery Grading Setup

New Policy: Numeric Grading for Credit Recovery Courses (Non-Electives) – Effective 2025–26

Beginning with the 2025–26 school year, public school units (PSUs) must assign a numeric grade for all credit recovery courses tied to non-elective graduation requirements.

The student’s existing Incomplete (Inc) or numeric failing course grade on their transcript must be factored into the numeric grade earned through credit recovery.  This combined grade should reflect the percentage of the course completed through credit recovery, resulting in a final numeric grade.  Once the credit recovery course is posted to the transcript, the original course grade will be suppressed.

This SBE policy (CCRE-001 - see 6.3) does not apply to elective courses.  Elective courses may still earn a non-numeric mark. The policy is intended to promote consistency and accuracy in GPA calculation and graduation reporting and, most importantly, better academic outcomes for our students regarding their path towards graduation.

Courses Requiring Numeric Grades for Credit Recovery (Non-Elective Graduation Requirements)

The following courses must be graded using the NC 10-Point Scale, including credit recovery purposes (see note after table):

NOTE: Other courses that satisfy the non-elective graduation requirements also fall into this category, including but not limited to Advanced Courses Satisfying Graduation Requirements (GRAD-008), dual enrollment courses and occupational course of study courses.

Course Master Setup

Credit Recovery course codes will continue to be used. The Credit Recovery courses that have an available State course code must be scheduled with that code and the local extension “XR.”  "XR" can be located in the 8th and 9th character or the 9th or 10th character of the course code.  For example, use 10212X0XR or 10212X01XR for English I. 

A new credit recovery course master can be created (by copying an existing course master), or the setup of the existing course master can be changed.  If there are students already scheduled in the existing course/section, using a new course master will mean that new sections should be created and students moved into the new sections.  Using the existing course master means that the updates to the setup of the course master will need to be pushed to any calendar using the course.

Change Existing Course Master

If you want to create a new Course Master for the course, please skip to the Create New Course Master section.

The instructions in this section allow existing course masters, sections and rosters to be used and still comply with the new Credit Recovery requirements.

Navigation: Menu > Grading & Standards > Course Masters > Course Master Information 

1. Search for the course master of the Credit Recovery course that will be changed and navigate to Course Master Information.

2.  In the course master, the GPA Weight must be changed to 1 if it is not already.  If it needs to be changed to 1, note the value in the State Code field and follow these steps:

• Click into the State Code field and choose any other value.  Once it is chosen, click in State Code again and choose the original value noted above.
• Change the value in the Number field to match the original local course code (displayed at the top of the page under Course Master Information)
• Change the value in the Name field to the desired local name for the course.  The name of the course is a PSU decision and no longer has any state requirements.
• Verify that the GPA Weight is 1.
• Click Save.

Navigation: Menu > Grading & Standards > Course Masters > Grade Calc Options 

3. Navigate to Grade Calc Options for the Course Master.  

4. In any composite calculation, delete any Child Task by clicking on the X beside the name.

5. Click Save.

Navigation: Menu > Grading & Standards > Course Masters > Grading Tasks

6. Navigate back to the Grading Tasks tool for the Course Master.

7. Click on any of the following grading tasks and then click Delete (Do not delete the Final Grade grading task):

• Progress Grade
• Term Grade
• Semester Grade
• Exam Grade

Click OK to the popup message that appears.

8. Click on the Final Grade grading task and uncheck Post-only Grading Task.  At this time, also verify the Score Group, Credit, Credit Type, and Term Mask fields are correct.

9. Click Save.

Navigation: Menu > Grading & Standards > Course Masters > Grade Calc Options 

10. Navigate back to the Grade Calc Options tool for the Course Master.

11.  For each Final Grade grading task, choose In Progress Grade in the Type dropdown, Numeric in the Grading Scale dropdown, and check Weight Categories.

12. Click Save.

If you choose to control the categories for the course from the Course Master, follow steps 13-16. Otherwise, skip to the Gradebook Setup section.

Navigation: Menu > Grading & Standards > Course Masters > Categories 

13. Navigate to the Categories tool for the Course Master.

14. Delete any existing Categories.

15. Click Add.

16. Name each Category and give it a Weight, then click Save. 

For example, if you would like standard percentages with intervals of 10% that describe the original content mastered and the credit recovery content mastered, create categories as shown.  

*This is an example for illustrative purposes only; categories can be set up according to any PSU decision

Navigation: Menu > Grading & Standards > Course Masters > Course Master Information 

17. Navigate back to the Course Master Information tool. 

18. Click on Push to Courses.

19. Choose the correct year and destination calendar(s).  Make sure Course Info, Grading Tasks/Standards (including all nested check boxes), Categories and Push Locked Data to Sections are all checked.

20. Check the box to confirm your choices and click Push.

21. Once the information is pushed to sections, a confirmation will appear, with any failures that occurred listed.  Once this process is complete, the setup you just created will now be in any sections that exist.

Course Master Setup

Credit Recovery course codes will continue to be used.  The Credit Recovery courses that have an available State course code must be scheduled with that code and the local extension “XR.”  "XR" can be located in the 8th and 9th character or the 9th or 10th character of the course code.  For example, use 10212X0XR or 10212X01XR for English I.

A new credit recovery course master can be created (by copying an existing course master), or the setup of the existing course master can be changed.  If there are students already scheduled in the existing course/section, using a new course master will mean that new sections should be created and students moved into the new sections.  Using the existing course master means that the updates to the setup of the course master will need to be pushed to any calendar using the course.

Create a New Course Master

If you want to change the setup for an existing Course Master for the course, please go back to the Change Existing Course Master section.

The instructions in this section will create a new course master with a new course code.  The new course will need to be added to the school, sections will need to be created and students will need to be rostered into the sections.

Note that once you create one Credit Recovery Course Master and enter the setup, you can copy it to create other Credit Recovery Course Masters to save time.  Ensure you are using the correct course codes.

Navigation: Menu > Grading & Standards > Course Masters > Course Master Information 

1. Search for the course master of the original state course code that you are making a Credit Recovery course.  It is important to choose a course master that has a GPA Weight of 1 under Course Master Information, and has Grading Tasks attached under Grading Tasks. 

Navigation: Menu > Grading & Standards > Course Masters > Copy Course Master

2. Once the appropriate Course Master is selected, click on the Copy Course Master tool.  

3. Uncheck the boxes next to Standards, Categories, Grade Calc Options and Assessments.  

4. Change Course Master Name and Course Master Number as appropriate.

5. Click Save.

6. Search the new course master that you just created.

Navigation: Menu > Grading & Standards > Course Masters > Grading Tasks

7. Navigate to the Grading Tasks tool.  Ensure the new course code is displayed at the top of the screen.

8. Click on any of the following grading tasks and then click Delete (Do not delete the Final Grade grading task):

• Progress Grade
• Term Grade
• Semester Grade
• Exam Grade

Click OK to the popup message that appears.

9. Click on the Final Grade grading task and uncheck Post-only Grading Task.  At this time, also verify the Score Group, Credit, Credit Type, and Term Mask fields are correct.

10. Click Save.

Navigation: Menu > Grading & Standards > Course Masters > Grade Calc Options 

11. Navigate back to the Grade Calc Options tool for the Course Master.

12.  For each Final Grade grading task, choose In Progress Grade in the Type dropdown, Numeric in the Grading Scale dropdown, and check Weight Categories.

13. Click Save.

If you choose to control the categories for the course from the Course Master, follow steps 14-17. Otherwise, skip to the Gradebook Setup and Grade Entry section.

Navigation: Menu > Grading & Standards > Course Masters > Categories 

14. Navigate to the Categories tool for the Course Master.

15. Click Add.

16. Name each Category and give it a Weight, then click Save. 

For example, if you would like standard percentages with intervals of 10% that describe the original content mastered and the credit recovery content mastered, create categories as shown.  

*This is an example for illustrative purposes only; categories can be set up according to any PSU decision.

Gradebook Setup and Grade Entry

Navigation: Menu > Scheduling & Courses > Courses > Section Guest Grade Book 

OR

Navigation: Menu > Instruction > Grades > Grade Book

Create the Original Course Grade Assignment(s):

1. Ensure the Term chosen is one that the Final Grade grading task is masked to.

2. Click on +Add (teachers) or Assignment in the dropdown list under Add (for those in the Section Guest Grade Book).

3. Enter a Title indicating that this is the grade from the original course, such as Original Course, and which percentage of the final grade it is (same as the category).  All fields can be left as default except Category. Choose the appropriate value from the Category dropdown for the original course.

4. Click Save.

An assignment will need to be added for each unique percentage that the original course counts for each student enrolled in this section.

Create the Credit Recovery Course Grade Assignment(s):

1. Ensure the Term chosen is one that the Final Grade grading task is masked to.

2. Click on +Add (teachers) or Assignment in the dropdown list under Add (for those in the Section Guest Grade Book).

3. Enter a Title indicating that this is the grade from the credit recovery course, such as CR Course, and which percentage of the final grade it is (same as the category).  All fields can be left as default except Category. For the category, choose the appropriate percentage from the category dropdown for the credit recovery course.

4. Click Save. 

An assignment will need to be added for each unique percentage that the credit recovery course counts for each student enrolled in this section.

Entering Assignment Grades

Enter assignment grades as usual.  Each student will only have 2 assignments:  one that corresponds to the percentage of the original Course, and one that corresponds to the percentage of the Credit Recovery course. Once both assignments are graded, The In-Progress grade will show the final grade for the student for the credit recovery course.  Grades will need to be posted at the end of the course, and then posted to transcript.

Suppress Original Transcript Record

Once the Credit Recovery grade has been posted to the Transcript tool, the original course grade must be suppressed.  

Navigation: Menu > Student Information > General > Transcript

1. Search for the student, then navigate to the Transcript tool.

2. Locate the transcript record for the Original Course and click on it.

3. Under Scoring Information, change the GPA Weight to 0.00.

4. Under Transcript Credit Information, change the Credits Attempted to 0.00 and the Credit Type to Suppressed.

5. Click Save.