Summary
RPC08 - Reporting Outcome Mapping lists records where the student's PMR reporting outcome does not match the student's final progression outcome or PMR eligibility.
The final progression outcome describes the student's grade level result. The reporting outcome groups that result for PMR reporting. A student's enrollment based population flag does not, by itself, make the student eligible for PMR reporting.
Severity
Warning
What to Review
Check the student's PMR population status, early leaver flag, final outcome, and reporting outcome.
| Report field | What it shows |
|---|---|
| ReportEndYear | The end year of the reporting school year. For example, 2026 represents 2025-26. |
| schoolCode, schoolName | The school associated with the record. |
| studentUID, lastName, firstName | Information used to identify the student. |
| stateGrade | The student's grade at the reporting school during the reporting year. |
| pmrPopulationFlag | Shows whether the student is included in the PMR population. 1 means yes; 0 means no. |
| enrollmentLastDayPopulationFlag | Shows whether the student is included in the enrollment based population at the reporting school's last day. 1 means yes; 0 means no. |
| genuineEarlyLeaver | Shows whether the student is identified as a genuine early leaver. 1 means yes; 0 means no. |
| finalProgressOutcome | The student's resolved grade level progression result across the available evidence. |
| reportingOutcome | The outcome used for official reporting, when the student is eligible. |
| outcomeSource | The type of information used to determine the final outcome, such as end of year (EOY) records, summer records, no show records, or current year enrollment. |
| outcomeDecisionRule | The rule used to determine the final outcome. |
| outcomeReviewReason | One or more reasons that may need review. Multiple reasons are separated by semicolons. |
For students eligible for PMR reporting, the outcomes map as follows:
| Final progression outcome | PMR reporting outcome |
|---|---|
| Retained or Reclassified | Retained |
| Continued XG, Promoted, or Graduated | Progressed |
| Review or Undetermined | Blank; no reporting outcome is published |
A student who is not in the PMR population, or who is identified as a genuine early leaver, should not have a PMR reporting outcome. The enrollment based population flag is included for comparison, but it does not determine PMR eligibility.
Recommended Action
Review the student's reporting population and progression outcome to identify the information contributing to the RPC08 warning. Correct source records only when the information is inaccurate.
- Confirm that the student, grade level, reporting school, and reporting year are correct.
- Review the pmrPopulationFlag and genuineEarlyLeaver to determine whether the student is eligible for PMR reporting.
- Compare finalProgressOutcome with reportingOutcome using the mapping table in the What to Review section above.
- Review outcomeSource, outcomeDecisionRule, and outcomeReviewReason to identify the information used to determine the student's final progression outcome.
Review the Student's Records
- Search for the student and navigate to Student Information > General > Enrollment.
- Select the enrollment associated with the reporting school and reporting year.
- Review the following information:
- Enrollment Start Date
- Enrollment End Date
- End Action
- Grade Level
- Compare the enrollment information with the student's official enrollment documentation.
- If the student has additional enrollment records, review the applicable records to determine whether the dates, grade levels, and End Actions accurately reflect the student's enrollment history.
If outcomeSource identifies information from summer school, a summer no show, or another progression record, review the applicable source information before making corrections.
Review the student's reporting year enrollment information.
Correct Inaccurate Information
If the enrollment dates are incorrect:
- Since enrollment dates have already been reported in state reporting from the previous year, they should not be changed at this time.
If the reporting year End Action is incorrect:
- Select the appropriate End Action based on the student's documented enrollment and grade level progression.
If the current year grade level is incorrect:
- Correct the Grade Level on the applicable current year enrollment to reflect the student's documented placement.
Review the current year enrollment information.
If the administrative no show information is incorrect:
- Review the applicable no show enrollment and correct the inaccurate information according to the Summer No Show Process.
Review the No Show or Summer School enrollment record information.
If the summer school information is incorrect:
- Review the applicable summer enrollment or Summer Education program record.
- Correct the inaccurate information based on the student's documented summer school outcome.
Follow the Retention/Promotion Corrections article for correcting retention promotion information. Follow the Summer Education Program for correcting program information.
Warning: Do not change accurate enrollment dates, End Actions, grade levels, or program records solely to clear the RPC08 warning.
Verify the Review or Correction
After reviewing the records or correcting inaccurate information:
- Allow the RP data to refresh overnight.
- Run the RP data validations again.
- Review RPC08 to confirm the population flags and outcomes now agree with the reporting rules.
NEXT: Continue to RPC09 - Promoted More Than 1 Grade Level. RETURN: RP Cleanup Validations RETURN: (NC) Grade Level Retention and Promotion (RP)
