Review PMR Data Validations

Overview

Principal's Monthly Report (PMR) Data Validations identify records that require correction or review before the PMR process is completed.

During the PMR submission period, the applicable validations run when the PMR Summary is generated in the NC PMR Collection. If a FATAL validation is identified, the PMR Summary data is not created.

PMR Data Validations can also be run separately from the PMR generation process using the Data Validations Report tool.

Use the validation results to identify the specific rule reporting records, then follow the guidance for that rule to review and correct the applicable source data.

Validation Severity Levels

PMR Data Validations are grouped by severity.

Review PMR Validations

Use the applicable PMR validation group for the School Month Sequence being reviewed.

Generate and Open the Data Validation

Navigation: Reporting > Data Validation > Data Validation Report

1. Open the Data Validation Report tool.
2. Select the validation group for the School Month Sequence being reviewed.
3. Select Generate Now for smaller datasets and select Submit to Batch Queue for larger datasets.
4. Select the Format Type (HTML, CSV, Excel).

The available PMR validation groups include:

• M# PMR FATAL Validations
• M# PMR WARN Validations
• M# PMR INFO Validations

M# represents the applicable School Month Sequence.

Run the applicable validation groups for the reporting interval.

When PMR Summary generation is stopped by a FATAL validation, review all 3 validation groups to identify the records requiring correction or verification.

Identify and Review Rules With Results

Review the validation results and identify each rule containing reported records.

For each rule:

1. Note the validation rule name.
2. Review the students, schools, calendars, or other records reported by the rule.
3. Use the applicable validation rule article for more information regarding the rule and correction options.

Correct and Verify the Data

When a validation identifies inaccurate information:

1. Open the applicable source record in the NCSIS.
2. Correct the inaccurate information.
3. Save the changes.
4. Rerun the PMR validation.
5. Confirm that the correction produces the expected validation result.

If the record continues to appear, return to the validation rule article and review the remaining conditions associated with the rule.

Continue the PMR Process

FATAL Validations

After all FATAL validation issues are resolved:

1. Generate the PMR Summary again in the NC PMR Collection.
2. Confirm the PMR Summary generates successfully.
3. Continue to Review PMR Data,

WARNING and INFO Validations

Review WARNING and INFO results before completing PMR submission.

When the reported information is accurate, no correction is needed unless specifically required by the validation rule.

When the reported information is inaccurate, correct the applicable source data and rerun the validation.

Special PMR Months

Month 2

When PMR Month 2 is generated, validations run for both Month 1 and Month 2. Identified issues must be resolved before the applicable Month 1R and Month 2 data can be created.

Month 9

When Month 9 is generated, validations run from months 1-9. Review and resolve identified issues before the final PMR data is created.

Validation Rule Guidance

After reviewing the PMR Data Validation process, select the applicable validation severity below to locate guidance for a specific rule.