Rule: Students Who Have Graduated
Summary
This validation identifies students in grade 10 or higher with a Local End Status of W4 during the current school year.
W4 is used when a student completes a formal instructional program before the end of the school year calendar. Review the student's enrollment and completion information to confirm that the W4 withdrawal is appropriate.
Severity
INFO
What to Review
For each student reported in the validation, review the previous and current enrollment and completion information.
- Search for the student.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment record.
- Review the student's Grade.
- Review the End Date.
- Review Local End Status and confirm that it is W4.
- Review the applicable documentation to confirm that the student completed the formal instructional program before the end of the school year calendar.
- Confirm that the Grade, End Date and Local End Status accurately reflect the student's completion and enrollment history.
- Confirm all steps in the Graduation checklist have been completed.
Refer to the School Attendance and Student Accounting (SASA) Manual for W4 requirements.
Recommended Action
W4 Withdrawal Code Is Correct
If the student completed the formal instructional program before the end of the school year calendar and the enrollment information is accurate:
- Confirm that W4 is the appropriate Local End Status.
- Confirm that the End Date accurately reflects the student's completion.
- Confirm that the student's Grade is accurate.
- No correction is needed.
Note: A student appearing in INFO-04 does not indicate an error. This validation provides an opportunity to verify that the W4 withdrawal accurately reflects the student's completion status.
Enrollment Information Is Incorrect
If the Grade, End Date, or Local End Status does not accurately reflect the student's enrollment or completion:
- Review the documentation supporting the student's enrollment and completion status.
- Refer to the SASA Manual to determine the appropriate Withdrawal Code.
- Determine which enrollment information requires correction.
- Correct the inaccurate information.
- Select Save.
Important: Do not change an accurate W4 withdrawal only to remove the student from INFO-04.
Verify the Review or Correction
If the W4 withdrawal is correct:
- Confirm that the student's enrollment and completion information has been reviewed.
- No additional action is needed.
- Continue reviewing any remaining info validation results.
If a correction was made:
- Rerun the applicable PMR INFO Validations.
- Confirm that the validation result reflects the corrected enrollment information.
- Continue reviewing any remaining info validation results.
