Summary
RPC03 - Summer No Show Conflict lists students when summer and administrative no show outcomes conflict. The report includes students when:
- Summer records contain different decisions on the latest summer decision date.
- Qualifying no show records at the reporting school contain different decisions.
- The summer outcome and no show outcome disagree.
The report does not determine which source record is correct. When a summer or no show conflict exists, the student's current year grade at the same reporting school may help determine the final progression outcome. Review the source records to confirm the student's actual outcome.
Severity
Warning
What to Review
Compare the end of year (EOY) outcome, summer outcome, no show outcome, and current year grade outcome. Review the source records that support each result.
| Report field | What it shows |
|---|---|
| ReportEndYear | The end year of the reporting school year. For example, 2026 represents 2025-26. |
| schoolCode, schoolName | The school associated with the record. |
| studentUID, lastName, firstName | Information used to identify the student. |
| stateGrade | The student's grade at the reporting school during the reporting year. |
| eoyOutcome | The administrative outcome recorded at the end of the reporting year. |
| summerOutcome | The outcome from summer school Enrollment or Summer Education program records. Conflict means different decisions were recorded on the latest summer decision date. Earlier summer decisions may be superseded by later decisions. |
| noShowOutcome | The outcome from qualifying administrative no show enrollment records at the reporting school. Conflict means the records contain different End Actions. |
| cyGradeOutcome | How the student’s grade in the current-year enrollment at the same reporting school compares with the reporting-year grade: Promoted, Retained, or Reclassified. |
| finalProgressOutcome | The final progression result after the available evidence is considered. |
| outcomeSource | The type of information used to determine the final outcome, such as EOY, Summer School, Summer No Show, or CY Enrollment. |
| outcomeDecisionRule | The rule used to determine the final outcome. |
| outcomeReviewReason | The reason or reasons the student appears in RPC03. |
eoyOutcome is shown as context. It does not, by itself, trigger RPC03. A difference between eoyOutcome and cyGradeOutcome alone is not a Summer no Show Conflict.
The report uses these source values to identify outcomes:
| Source record | Value | Outcome |
|---|---|---|
| End of Year Enrollment | End Action: P: Promote, R: Retain, D: Demote | Promoted, Retained, or Reclassified |
| Administrative no show Enrollment | End Action: P: Promote, R: Retain, D: Demote | Promoted, Retained, or Reclassified |
| Summer Education Program | Program Exit Status: SPR, SRN, or SGR | Promoted, Retained, or Graduated |
RPC03 is triggered by conflicting summer or no show evidence. The end-of-year outcome is included for context.
No show dates are administrative dates and are not used to decide whether the summer or no show record is later. When these outcomes conflict, the current year grade at the same reporting school may help determine the final outcome. Check outcomeSource and outcomeDecisionRule to see how the final result was determined.
See Ending Summer School for the process on ending summer school enrollments. See Summer Education Program for the process on adding and ending summer education programs.
Recommended Action
- Confirm that the student, reporting school, and grade information are correct.
- Review outcomeReviewReason to identify why the student appears in the report.
- Review summerOutcome and noShowOutcome to identify the conflict:
- If summerOutcome is Conflict, compare the decisions in the applicable summer school Enrollment and Summer Education program records. Check the decisions recorded on the latest summer decision date.
- If noShowOutcome is Conflict, compare the End Actions on the applicable administrative no show records at the reporting school.
- If both fields show outcomes that differ, compare the summer records with the administrative no show records.
- Review cyGradeOutcome only as part of the resolution when outcomeSource shows CY Enrollment. Confirm the current year enrollment is at the same reporting school and that its grade is accurate.
- Compare finalProgressOutcome, outcomeSource, and outcomeDecisionRule with the records reviewed.
- Correct a source record only when it is inaccurate. Use the applicable correction process.
If the student should be retained:
- Confirm which applicable record or records support a retained outcome.
- If outcomeSource is CY Enrollment, confirm that the current year enrollment grade reflects the retention decision.
- Correct only the source record that does not reflect the student's verified outcome.
If the student should be promoted:
- Confirm which applicable record or records support the promoted outcome.
- If outcomeSource is CY Enrollment, confirm that the current year enrollment grade reflects the promotion decision.
- Correct only the source record that does not reflect the student's verified outcome.
Do not change an accurate record just to clear the validation.
Example Review Workflow
In this example, summerOutcome is Conflict because the applicable summer records show different decisions on the latest summer decision date. The Summer Education program record shows an Exit Status of SRN (Summer School Retained), while the cyGradeOutcome shows Promoted. The report shows outcomeSource as CY Enrollment and outcomeDecisionRule as CY Enrollment Promoted. Review the current year enrollment at the same reporting school to confirm that the grade is accurate. Correct a summer source record only if it does not reflect the student's verified outcome.
Summer Education Program record displaying SRN Exit Status.
Current Year enrollment displaying next grade level.
Verify the Review or Correction
After reviewing the records or correcting inaccurate information:
- Allow the RP data to refresh overnight.
- Run the RP data validations again.
- Review RPC03 to confirm the results reflect the updated records.
The warning may remain when the source records still show a conflict, even when current-year grade information helps determine the final outcome.
NEXT: Continue to RPC04 - W6 Before Last Day. RETURN: RP Cleanup Validations RETURN: (NC) Grade Level Retention and Promotion (RP)
