Use the following steps to create course masters (if applicable), add courses (if applicable), add grading tasks (if applicable) create sections, and add staff to sections. Courses will be needed for Attendance and other subjects as necessary.
If summer school courses were copied using the Calendar Wizard, navigate to the Grading Task section next.
Once all steps are completed for the courses setup, navigate to Summer School Student Enrollment.
Summer School
Course Master Setup
NCDPI has created some generic course codes for ELA, Math and Enrichment in Elementary and Middle School levels. The chart below lists the generic courses. are listed in the chart below. It is a PSU decision to use the courses below or use existing courses.
| Grade Level | Course Number
|
Course Name |
|---|---|---|
| Elementary | 99359Z0SSR | Summer School Reading (ELA) |
| Elementary | 99359Z0SSM | Summer School Math (Math)
|
| Elementary | 99359Z0SSE | Summer School Enrichment (MISC) |
| Middle | 99359Y0SSR | Summer School Reading (ELA) |
| Middle | 99359Y0SSM | Summer School Math (Math) |
| Middle | 99359Y0SSE | Summer School Enrichment (MISC) |
Navigation: Grading & Standards > Course Masters > Add Course Master
General Course Maser Information
- Select NC Course Catalog.
- Select the above course code from the State Code dropdown. The required course number and name fields will be populated based on the selected state code.
- Check the Active checkbox.
Scheduling
- Optional: Add terms, schedules, periods as desired.
- Enter Max Students.
- Select Misc as the Department.
Course Setup
- Transcript will show as Yes depending on the course selected.
- GPA Weight will show as 0 or 1 based on the course selected.
- If the course will have attendance marked, check the Attendance box.
State Defined (Data may already be applied based on course catalog)
- Select the appropriate Grade Level from the dropdown
- Z: Elementary School Grades l1-5
- Y: Middle School Grades 6-8
- Select 9: No academic level from Academic Level dropdown.
- Select the appropriate Delivery Mode.
- Select YL: Year Long from the Term Type Override dropdown.
- Select 14: LOCS - Local Summer School from the How Taken dropdown.
- Other fields listed in this section are optional as necessary.
- District Defined Elements and comments are optional.
- Click Add to add the course master.
Add Grading Tasks to Summer School Courses
Navigation: Scheduling & Courses > Courses > Course Grading Tasks
Select a Course: If a course is not selected, click Open Course Search tool to search by the course name or number. Search for the course using advanced searches or Ad Hoc Filters as needed. Select the course name to open the Course Grading Tasks tool. If a course was already selected, the Course Grading Tasks tool will open automatically.
- Click Add to add a Grading task.
- Select the Final Grade grading task from the dropdown menu.
- Select the appropriate Score Group from the dropdown menu.
- Enter the appropriate Credit if applicable.
- Select the appropriate Credit Type from the dropdown menu.
- Select the Term Mask where a final grade will be available. In the example below the summer school program only has one term, so Term 1 is selected.
- If the course will only have posted grades, check the box for Post-Only Grading Task. If you the course will have assignments provided, leave the box unchecked.
- Click Save to add the grading task.
Repeat the steps above for any course that will receive a final grade during the summer school program.
Please note that this course will show as Course Managed. Any changes to the course master when pushed will not push to the course managed courses.
Add Summer School Courses
If a course is needed that was not copied using the Calendar Wizard Tool, use the steps below to add courses.
NOTE: Adding courses adds the existing grading tasks and grade calc options. Depending on the terms selected when creating the summer school program, the grading tasks may not align with the terms. This would mean the existing grading tasks should be adjusted to accommodate the terms that exist in the summer school calendar. The Grading Tasks checkbox in the course catalog must be unchecked to allow the adjustment of existing grading tasks.
Navigation: Scheduling & Courses > Courses > Add Course
- Search for the selected course master(s) and select the course(s) to add.
- Click Add and Continue to add the course(s).
If only one course is added at a time, the course information tool opens when clicking continue. If more than one course was added at one time, the add course tool remains open.
Update Course Catalog Fields
Adding existing courses, adds any existing grading tasks and grade calc options. To remove or edit the grading tasks, the course catalog fields must be unlocked. Use the steps below to unlock the course catalog fields.
Navigation: Grading & Standards > Grading & Standards Administration
- Uncheck the boxes for Grading Tasks/Standards. This will uncheck the boxes for grace calc options and other items in this area.
- Click Save to unlock the fields for editing.
Update Grading Tasks for Summer School Courses
Once the course catalog is unlocked for editing the summer school courses can be updated to include the correct grading tasks for the correct term masks.
Navigation: Scheduling & Courses > Courses > Course Grading Tasks
Select a Course: If a course is not selected, click Open Course Search tool to search by the course name or number. Search for the course using advanced searches or Ad Hoc Filters as needed. Select the course name to open the Course Grading Tasks tool. If a course was already selected, the Course Grading Tasks tool will open automatically.
- Select the Final Grade grading task.
- Verify that the score group, credit, and credit type are correct.
- Check the box for the correct term mask.
- Check the box to set the final grade grading task as post only. (If this is a credit recovery course and the system is used to determine percentages of the previous course, leave this unchecked. See the Credit Recovery Grading Setup article for more information.)
- Click Save to update the changes.
The grading task will show as Course Master Unlinked. Any updates to the course master will not be updated for this course when pushed.
Delete Grading Tasks for Summer School Courses
If only final grades are used for summer school, other grading tasks can be deleted as necessary.
Navigation: Scheduling & Courses > Courses > Course Grading Tasks
Select a Course: If a course is not selected, click Open Course Search tool to search by the course name or number. Search for the course using advanced searches or Ad Hoc Filters as needed. Select the course name to open the Course Grading Tasks tool. If a course was already selected, the Course Grading Tasks tool will open automatically.
- Select the grading task.
- Click Delete to remove the grading task.
- Click OK for the warning regarding grade calc options.
- Repeat the above steps for any grading tasks that will not be used for the summer course.
Repeat the steps above for adding or updating any courses needed for summer school.
Once all summer school courses' grading tasks have been updated, navigate back to the Course Catalog and lock the grading task fields. Locking in the catalog will prevent any updates to the courses.
NCDPI has provided the following Course Masters for Elementary and Middle School to use for Summer School:
If the PSU decides to use the following generic courses for Elementary and Middle school summer courses. If the courses will be used, the course master will have to be added first. Follow the steps in the Create Summer School Course Masters article, then the steps above to add the courses to the summer school calendar.
| Grade Level | Course Number | Course Name |
|---|---|---|
| Elementary | 99359Z0SSR | Summer School Reading (ELA) |
| Elementary | 99359Z0SSM | Summer School Math (Math) |
| Elementary | 99359Z0SSE | Summer School Enrichment (MISC) |
| Middle | 99359Y0SSR | Summer School Reading (ELA) |
| Middle | 99359Y0SSM | Summer School Math (Math) |
| Middle | 99359Y0SSE | Summer School Enrichment (MISC) |
Add Sections
Navigation: Scheduling & Courses > Courses > Course Sections
Select a Course: If a course is not selected, click Open Course Search tool to search by the course name or number. Search for the course using advanced searches or Ad Hoc Filters as needed. Select the course name to open the Course Sections tool. If a course was already selected, the Course Sections tool will open automatically.
- Click Add a Section.
- Enter a section number.
- If the course is Homeroom, check the Homeroom box.
- If the max students field was not set on the course master, enter the max students for the section.
- Enter any other information in the General Section Information as needed.
- If the State Defined fields Term Type Override, Post Secondary Institution, Instructional Provider, and Delivery Mode were not set at the course master, set the fields in the section as necessary.
- Select 14: LOCS - Local Summer School from the How Taken dropdown.
- Select the correct period in the section schedule placement. If the course will be the instructional period for attendance purposes, ensure that the instructional period for attendance is selected.
- Click Add to add the new section.
Add Section Staff
Navigation: Scheduling & Courses > Courses > Section Staff History
- Click New Primary Teacher.
- In Staff History Detail select the teacher from the dropdown menu.
- Click Save.
- Add any New Teacher or Section Staff as needed.
- Always Save any changes.
