Summer School Student Enrollment

Roll Forward Student Enrollment

Navigation: Student Information > General Student Administration > Enrollment Roll Forward Wizard

Create an Ad Hoc filter for each grade level attending summer school. It is recommended to use the Infinite Campus Multi-Select filter option to select students from more than one school. When creating the Ad Hoc, be sure the context is All Schools test. The steps below will need to be completed for each filter created.

Summer School Ad Hoc Filter Example

If students are only enrolled in one calendar, the Advanced Person Search can be used to create an ad hoc for the roll forward process. Remember that the Advanced Person Search is not available to use in the All Schools context.

If running this process using an ad hoc filter that contains students from multiple calendars, be sure the Context is set to All Schools. Otherwise, be sure the context is the calendar where the students are currently active.

• Enrollment Roll Forward Wizard | Infinite Campus
• Select the Source Calendar(s) for each student included in the filter.
• Select the Source Ad Hoc Student Filter and select the grade level filter created.
• Select Primary Source Service Type. 
• Select Main Source Structure - If multiple source calendars are selected, there will be no selection in this dropdown.
• Select S1: Summer Enrollment as the Local Start Status.
• Select the Summer School calendar as the Destination calendar.
• Select the same Destination Grade as the filtered students.
• Select Main as the Destination Structure.
• Check the box to Allow Duplicate Primary Enrollments (If enrollments have been rolled forward for the future year).
• Check to Include students whose enrollments end on the last day of the last term if the end enrollment process has been completed for the current year.
• Click Run Test to verify the number of students that will be rolled forward.
• Click Run to complete the roll forward process.

Summer School Enrollment Roll Forward One Calendar Selection

Summer School Enrollment Roll Forward Multiple Calendars Selection

Create Student Enrollment

Navigation: Student Information > General > Enrollments

Enrollments can be added manually by following the steps below.

• Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for students using advanced searches or Ad Hoc Filters as needed. Select the student's name to open the Enrollments tool. If a student was already selected, the Enrollments tool will open automatically.

  

  
  

• Click New

• Select the Calendar.

  • Please note that the calendar context determines the calendar listed in the enrollment. If the calendar context is not correct and the user has access to the calendar, select the Summer School Calendar from the dropdown list. If the user does not have access to the calendar, work with the SIS Coordinator for appropriate steps.

• Select the Grade from the dropdown.

• Enter the Start Date.

• Select the Local Start Status.

• Start Comments are optional.

• Click Save to add the new enrollment.

Roster Students

Students must be rostered into the created sections. Use the Students or Courses view to add rosters for students.

Navigation: Scheduling & Courses > Scheduling > Requests & Rosters

Students View

• Use the Filter to narrow the student list based on scheduling needs. 
• Once students are filtered, click Batch Edit Student Rosters to begin rostering students.

• Select the Courses to add for the students.
• Select the Section to add for the students
• Click Add to add the students to the course/sections.

• Click Continue to Add Rosters.

Course View

• Select courses by using the filter or clicking on the course/section.

• Click Roster Builder to select students.
• Click on student names to add the student to the roster. Use the search options to narrow the list of students as needed.
• Click Save & Next or Save & Close to add students to the roster.

• Click Continue to confirm.