Rule: Students Not Rostered on Last Instructional Day
Summary
This validation identifies students who were enrolled and rostered in an instructional period during the reporting period but are not rostered on the last instructional day.
Review the student's enrollment and course roster dates to determine whether the student should have remained scheduled through the last instructional day.
Severity
FATAL
What to Review
For each student reported in the validation, compare the student's enrollment dates with the applicable course roster dates.
Review the Enrollment
- Search for the student.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment.
- Review the Start Date and End Date, when applicable.
- Determine whether the student was actively enrolled through the last instructional day of the reporting period.
Review the Schedule
If the student was enrolled through the last instructional day:
- Open Student Information > General > Schedule > Walk-in Scheduler.
- Review the student's courses for the reporting period.
- Review the roster Start Date and End Date for the applicable courses.
- Compare the roster start dates with the student's enrollment dates.
- Determine whether the roster dates accurately reflect the student's participation in the courses.
Note: Blank roster Start or End Dates may be valid. The validation excludes blank roster dates when comparing roster dates with enrollment dates.
Recommended Action
Determine whether the student's enrollment dates or course roster dates are incorrect.
Enrollment Dates Are Incorrect
If the student was not actually enrolled through the last instructional day but the enrollment remained active:
- Review the documentation supporting the student's enrollment or withdrawal.
- Determine the correct enrollment dates.
- Open the applicable enrollment.
- Correct the enrollment information according to the SASA Manual.
- Select Save.
Roster Dates are Incorrect
If the student was actively enrolled and should have remained scheduled:
- Open Student Information > General > Schedule > Walk-in Scheduler.
- Select the applicable course.
- Review the roster Start and End Dates.
- Update the inaccurate roster dates to align with the student's actual course participation and enrollment, as appropriate.
- Select Close.
- Repeat for other applicable courses when needed.
Important: Do not extend roster dates only to clear the validation. Roster dates must accurately reflect the student's actual course participation.
Verify the Correction
- Rerun the applicable PMR FATAL Validations.
- Confirm that the student no longer appears in FATAL-31 after the enrollment or roster information has been corrected.
- Continue reviewing any remaining FATAL validation results.
