Rule: Students Whose Membership Days Exceed the Number of Days in Reporting Interval
Summary
This validation identifies students whose calculated membership days exceed the number of instructional days in the school's reporting interval.
This may occur when a student transfers from another school during the same PMR reporting interval and membership days from the previous school must be accounted for at the receiving school.
Severity
FATAL
What to Review
For each student reported in the validation, review the student's enrollment records for the applicable PMR reporting interval.
- Search for the student.
- Open Student Information > General > Enrollments.
- Review the student's current enrollment.
- Review the student's previous enrollment during the same school year.
- Determine whether the student transferred from another school during the same PMR reporting interval.
- Determine the number of applicable instructional days the student was previously in membership at the prior school during the reporting interval.
Verify that the enrollment Start Date and Start Status accurately reflect the student's transfer.
Recommended Action
If the student transferred from another school during the same PMR reporting interval, enter the applicable transfer days on the current enrollment.
- Open the applicable enrollment record.
- Locate the State Reporting Fields section.
- Locate the Year-Round Transfer Days Override field.
- Enter the number of applicable days the student was previously in membership at the prior school during the same PMR reporting interval.
- Select Save.
Important: Enter only the applicable instructional days from the previous school that will fall within the same PMR reporting interval. Do not enter the total number of days the student attended the previous school during the school year.
Enrollment Information Is Incorrect
If the student's enrollment information does not accurately reflect the transfer:
- Review the current and previous enrollment dates and statuses.
- Compare the enrollment information with the student's supporting enrollment records.
- Correct inaccurate enrollment dates and/or statuses.
- Save any changes.
Do not enter a Year-Round Transfer Days Override only to clear the validation when the underlying enrollment information is incorrect.
Verify the Correction
- Rerun the applicable PMR FATAL Validations.
- Confirm that the student no longer appears in the FATAL-08 when the membership or transfer-day information has been corrected.
- Continue reviewing any remaining FATAL validation results.
