Post All Grades
- Consider only opening only one term/task grading window at a time to prevent accidental posting errors.
- Verify all student final grades have been posted by teachers.
- Generate the Grades Report (Grading and Standards) | Infinite Campus to review missing grades. The same report can be used to review all final grades are per PSU policies.
- Run this daily during the grading window to ensure grades are posted accurately.
- Other helpful grade reports may be found in the Google Ad Hoc Community Folder. Review any ad hocs to ensure the information aligns with the data in the school's setup.
CPR Assessments
- Add CPR assessments as applicable.
Final Report Cards
Navigation: Grading & Standards > Reports > Report Card
- Generate Final Report Card | Infinite Campus for distribution.
- Follow PSUs procedures on required information for the final report card. Report Setup | Infinite Campus
Post Transcript Grades
Navigation: Student Information > General Student Administration > Transcript Post Wizard
- Be sure grading windows are closed before posting final grades to the transcript.
- Verify that all final grades are posted by teachers prior to posting final grades to the transcript.
- Follow the steps in the Temporary Procedure for Graduation Requirement Overrides as necessary.
- Post student final grades to transcripts using the Transcript Post Wizard (if applicable). An Ad hoc filter can be used to post for specific student groups as necessary.
- Select all child credit groups when posting transcript grades.
- It is a PSU decision on posting score comments.
- Posting transcript grades can be done multiple times without duplicating or overwriting existing transcript records. Only new transcript grades will be added.
Grade Suppression (if applicable)
Navigation: Student Information > General > Transcripts
- Complete Grade Suppressions per PSU procedures.
- Review the Suppressed Grades article for steps on how to process grade suppressions.
Class Rank (if applicable)
Navigation: Grading & Standards > Reports > Class Rank Report
- Review Class Rank Report | Infinite Campus for each grade level for accuracy.
- Once class rank has been reviewed, determine the date to save a final year report for class rank.
- The Grade Calculation Snapshot will store GPA/Class Rank information in a table as of June 30th. Use the GPA Calculations in Campus | Infinite Campus article to create an ad hoc with this information (optional).
Final Transcripts (if applicable)
Navigation: Grading & Standards > Reports > Transcript Batch Report
- Select the North Carolina Official Transcript report and generate transcripts for any students that earned high school credits.
- Be sure all steps in the End of Year Graduate checklist have been completed before generating final transcripts for graduates.
E-Transcript Information
Automatic Transcript Release Schedule
The College Foundation of North Carolina (CFNC) system automatically queues final transcript requests for all seniors who previously sent a non-final transcript during the year.
Under standard system protocol, queued final transcripts are automatically released 10 calendar days after the school's last instructional day. NCDPI may coordinate with CFNC to establish a statewide release date to allow additional time for schools to post final marks and complete the graduation process.
Note: For school years in which NCDPI establishes a statewide release date, schools should follow guidance communicated through the NCSIS Bulletins and End of Year documentation.
Mandatory Conditions for Automatic Release
To ensure the automatic and timely release of final transcripts, it is critical that schools complete all necessary actions in NCSIS within the designated timeline. See the End of Year Graduate article for necessary steps.
The automatic release will only occur when both of the following conditions are met on the student Graduation tool:
- The Diploma Date field is populated.
- The Diploma Type field is populated.
Consequences of Missing the 10-Day Deadline
If either required condition is not when the CFNC system attempts to release the final transcript, the following will occur:
- Processing Loop: The e-transcript request enters a 9-day processing loop. During this period, the system makes three additional attempts, one every three days, to determine whether the required conditions have been met.
- Successful Processing During the Loop: If the Diploma Date and Diploma Type fields are populated before the end of the processing loop, the final e-transcript is automatically processed and release through CFNC.
- Failure: If the required conditions are not met by the end of the9-day processing loop, the final e-transcript request(s) fails. The student is automatically notified of the failure by email.
- Incomplete Transcript: If the Diploma Date is populated, the Diploma Type is populated, but final marks have not been posted within the required timeline an incomplete final e-transcript will be generated. Schools should ensure final grades are posted promptly to prevent incomplete final transcripts from being released.
Reminder
During this period, the CFNC transcript system remains available for normal operations, such as new transcript requests, and transcript processing activities unrelated to queued final transcript releases.
