An Elementary School Graduation Program can be created to assist in gathering requests to be used for scheduling. Assigning an Elementary School Graduation Program will allow courses to be placed on a student’s Course Plan that can later be turned into requests. When a student is assigned an NC Graduation Program, it will override any other graduation program assigned to the student.
Please note PSUs Should Not create High School Graduation Programs. An NC Graduation Program must be assigned to high school students.
Grade Level Setup
Navigation: Scheduling & Courses > Calendar Setup > Grade Level Setup
Before adding an Elementary School Graduation Program, Exclude from cumulative GPA/Rank Calculations must be unchecked for each grade level in the graduation program.
- Select the appropriate grade level.
- Uncheck Exclude from cumulative GPA/Rank Calculations
- Click Save.
- Repeat for each grade level that will be included in the graduation program.
Add Graduation Program
Navigation: Student Information > Program Administration > Academic and Graduation Programs
- Select Graduation in the upper right of the tool.
- Click New to add a new graduation program.
Program Details
Enter the program details. Required fields must be populated in order to save. Some fields are read only and cannot be changed.
- Enter a name that is descriptive and unique up to 50 characters.
- If schools offer different courses, consider adding the school's name or abbreviation to differentiate between plans.
- Select ES as the Credit Group.
- Enter a Code (optional).
- Leave Available for Selection on Portal unchecked.
- Leave State Reported unchecked.
- Leave Allow Planning of Alternates unchecked.
- Enter the Academic Start/End Year (optional).
- If a school is selected, the program will only be available to students enrolled at the selected school.
- Check Flagged to display a flag for a student that is assigned the program (optional).
- Enter a description of the program using the HTML Description box (optional).
- Click Save & Stay to update the program information.
Credits Requirements
- Select 1 for "credits" needed to complete the student's schedule for each grade level.
- Even though elementary school courses will not have "credits" this lets the system know how many courses should be included for a student.
- Click Save & Stay to update the credit requirements.
There are not values that need to be entered for the Program Criteria tab.
Course Plan Template
- Select the Course Plan Template tab.
- In the Non-Credit area, select the courses from the dropdown that for each grade level. These courses will be placed on each student's Course Plan when the program is assigned to the student.
- Click Save & Stay when all required courses are added.
Assign Graduation Plans to Students
Assign the newly created graduation program to all students. Courses can be modified at the student level as needed.
Navigation: Menu > Student Information > Program Administration > Batch Program Assignment Wizard
- Select Graduation as the type.
- Select the Elementary School program created in the steps above.
- Select Add Participation mode.
- Enter the Start Date of the current date. Programs are not active and available on a student's course plan if using a future date.
- Choose to add students using a Select Filter or Batch Add.
- Using the select filter can narrow results by Grade, Ad Hoc or Scheduling Group/Team
- Using Batch Add can narrow results by specific students.
- Click Update to add the program to the filtered students.
Assigning the program will assign the corresponding grade level courses to each student.
Grad Plan assignment will not impact the current year student schedule.
A student may only be assigned to one graduation program at a time.
Graduation plans can be updated manually or in batch if/when a student needs a different plan.
Changing the student's graduation program does not change recorded data regarding things such as classes taken and grades earned.
Plans must be turned into requests in the future year. Use the Course Plan Administration | Infinite Campus tool to convert planned courses to requests.
Once planned courses are converted to requests, updates to requests can be completed using Requests & Rosters or Walk in Scheduler for individual students.
