This article will walk the user through the attendance Check In and Check Out process within the NCSIS. In order for the process to work correctly, you will need to have an understanding of the total number of minutes in your school day and what number of minutes constitute an absence for the day.
Check In Mode
The Check In Mode marks a student Present if they have already been marked absent for the day. This mode will mark the student present from the time the student arrives and for the rest of the school day. Students must have an attendance code of Absent or Tardy (entered by the teacher or main office) in order to be checked in.
The 1L excused tardy attendance code is considered an excused tardy and the 2L unexcused tardy attendance code is considered an unexcused tardy.
Navigation: Attendance Office > Attendance Management > Attendance Entry Wizard
1. Enter the Attendance Date (the system defaults to the current date)
2. Select the Check In mode.
3. Enter search criteria in the Students section:
- If searching for an individual student, enter the student's last name and click Search.
B. If there are multiple students arriving at the same time to check-in:
- In Status/Excuse dropdown fields, select Absent for the status and Unknown for the excuse and click Search to display students meeting the criteria.
- In Column B, select the students to be moved to Column C. Only the students listed in Column C will have attendance updated (checking in).
4. In the Check In section:
- Select the Attendance Code from the dropdown list to apply the student or group of students listed in Column C.
- Modify the Current Time to reflect the time of student arrival.
- Comment = User's discretion
5. Click Save Attendance
Check Out Mode
The Check Out Mode marks a student Absent for the remainder of the day from the current time forward. This mode will mark the student absent from the time the student leaves and for the rest of the school day. Students may have an attendance code of Present or Tardy in order to be checked out.
Navigation: Attendance Office > Attendance Management > Attendance Entry Wizard
1. Enter the Attendance Date (the system defaults to the current date)
2. Select the Check Out mode.
3. Enter search criteria in the Students section:
- If searching for an individual student, enter the student's last name and click Search.
B. If there are multiple students leaving at the same time to check-out:
- Click Search.
- In Column B, select the students to be moved to Column C. Only the students listed in Column C will have attendance updated (checking out).
4. In the Check Out section:
- Select the Attendance Code from the dropdown list to apply the student or group of students listed in Column C.
- Modify the Current Time to reflect the time of student departure
- Comment = User's discretion
5. Click Save Attendance
Students with Multiple Entries in a Single Day
There can be multiple check in/check outs for a student in a single day. If the student is checking in or checking out multiple times in one day, you must follow the steps outlined above to record each individual entry.
When a student has multiple check ins, the most recent saved attendance entry code will be displayed for the current period at the time of check in and all periods prior to the check in where an absence has been entered.
All attendance changes are tracked and can be seen on the Attendance Change Tracker Report.
