All incident information should be entered in compliance with the Discipline Data Collecting and Reporting Manual. Refer to the manual for guidance on proper coding of incident behaviors and resolutions.
Purpose
This check identifies where “135 OSS Medical Reasons” was used by the behavior event associated is not “065-ND: No Immunization” or “077-ND: No Physical exam”.
No Immunization and Physical Exam should only be used to document if students were not permitted to attend school until the required proof of immunization or required medical form was obtained. The behavior code should be used along with the action code of “135 OSS Medical Reasons”. These incidents are not considered out-of-school suspensions and are excluded from reporting. This check flagged incidents with the action code of 135 but the behavior code was not 065 or 077.
See the Discipline Data Manual for guidance.
Severity
Warning
What to Review
Review the medical behavior code and the 135 OSS Medical Reasons action together.
Report Content
| Column Name | Description |
|---|---|
| endYear |
School year selected for the report.
|
| PSU/School Information | Displays PSU Code, School Code, School Name associated with the reported data.
|
| Incident Information | Displays Incident Number, Date, Time, Title associated with the reported data.
|
| Participant Information | Displays UID, Name, Grade for the participant. |
| State Behavior Information | Displays state behavior Code and Description assigned to the incident behavior.
|
| Reporting Information | Identifies the detail or summarized Level and the State Reporting Category associated with the reported data.
|
| State Action Information
|
Displays state action Code and Description assigned to the incident behavior.
|
| Medical_Behavior_flag | Y value indicates a No Immunization (065) or No Physical Exam (077) behavior is reported without an OSS Medical Reasons (135) action. |
Recommended Action
Add, remove, or correct the behavior or action so that the medical behavior and medical action are paired correctly.
Navigation: Menu > Behavior Office > Behavior Management > Behavior Management
- Ensure the correct Context is selected.
- Select the status needed in the Status Filter dropdown to display incidents based on the report reviewing.
- Use the Column Titles to sort the incidents for easier searching. Use the Date/Time and Title columns to determine which incident to review.
- Select on the incident and confirm the Incident ID matches the Incident_Number in the report.
- If the incident is locked use the Unlock button at the top of the detail screen to unlock the incident and edit the information as necessary. (Unlocking incidents is based on tool rights.)
- This will move the incident from a Complete to In Progress status until the status is updated to Complete again.
- Locate the Events and Participants section and select the OSS Resolution ('135') for the participant.
Correction Option: Update Resolution
- If the resolution should not be 135: OSS Medical Reasons resolution is incorrect, select the appropriate Resolution Type from the dropdown and click Save to update the resolution type.
- Confirm the Resolution Assign Date, Resolution Start Date and Resolution End Dates are correct.
- Confirm the Duration in School Days is correct.
- Click Save after making changes to the incident. Change the status to Complete once all incident information is finalized and no later than the end of the school year.
Review the participant's attendance (Student Information > General > Attendance) to ensure attendance and resolution information match.
Correction Option: Update Event
- If the resolution of 135: OSS Medical Reasons is correct, click on the Event and select the correct Event Type ('065', '077') from the dropdown.
- Click Save to update the event.
- Click Save after making changes to the incident. Change the status to Complete once all incident information is finalized and no later than the end of the school year.
Review the participant's attendance (Student Information > General > Attendance) to ensure attendance and resolution information match.
