End Enrollments During School Year
Follow all policies from the SASA Manual and any PSU guidelines when withdrawing a student. The End Enrollment Checklist provides some suggested tasks and reports to complete before ending the enrollment in the NCSIS. Be sure all tasks and reports are completed prior to ending enrollments for the student.
Navigation: Menu > Student Information > General > Enrollment
- Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for students using advanced searches or Ad Hoc Filters as needed. Select the student's name to open the Enrollment tool. If a student was already selected, the Enrollment tool will open automatically.
- Select the correct Enrollment record.
- Enter the End Date as the last instructional day the student was present.
- Select a Local End Status (ref. SASA manual for End Status codes).
- Enter End Comments (optional).
- Click Save to update the record.
The student's enrollment is now ended, and the student's rosters have an end date of the same date as the enrollment. Follow any local processes for communicating the withdrawal as necessary. Remember to document the withdrawal on the manual Entry/Withdrawal log.
End Program Participation (if applicable)
When ending a program during the school year the end date will be the same as the end enrollment date. See chart below for information on ending different state programs. Remember to follow PSU guidance on ending local programs.
See the NCSIS Program Entry presentation for information on programs: https://go.ncdpi.gov/8adgs
| Program Name | Pathway | During School Year when a student transfers to another PSU does an end date need to be entered in the Program? | Does information transfer with the Records Transfer? | At end of school year is the program ended with a date of 6/30/XX for all students? |
|---|---|---|---|---|
| 3-Year Grad | Student Information > General > Flags | Yes | No |
|
| ALPS | Student Information > State Programs > ALPS | Yes | Yes |
|
| CTE | Student Information > Program Participation > CTE | No (view only) | Yes |
|
| Crisis Event | Student Information > State Programs > Crisis Event (use only when guidance from DPI is provided) | Yes | Yes |
|
| Digital Learning Dashboard | Student Information > State Programs > Digital Learning Dashboard | Yes | Yes | Yes |
| Dropout | Student Information > State Programs > Dropout | No (unless student returns to school or an exemption code is selected) | Yes |
|
| Early Learning | Student Information > Program Participation > Early Learning | Yes | Yes |
|
| English Learners (EL) | Student Information > English Learners > English Learners (EL) | No | Yes |
|
| Exceptional Children (EC) | Student Information > Special Ed > Exceptional Children (EC) Data | No | No |
|
| FERPA | Student Information > Program Participation > FERPA | Yes | Yes | Yes |
| Foster Care | Student Information > Program Participation > Foster Care | Yes | Yes |
|
| Gifted (AIG) | Student Information > Program Participation > Gifted (AIG) | Yes | Yes |
|
| Homeless | Student Information > Program Participation > Homeless | Yes | Yes | Yes |
| Migrant | Student Information > General > Flags | No (all data handled at State Level) | Yes |
|
| Military Connections | Census > People > Military Connections | Yes | Yes |
|
| Pregnant and Parenting | Student Information > State Programs > Pregnant and Parenting | Yes | Yes |
|
| Read to Achieve | Student Information > State Programs > Read to Achieve | Yes | Yes | Yes |
| Section 504 | Student Information > Program Participation > Section 504 | Yes | Yes |
|
| Summer Education | Student Information > State Programs > Summer Education | No (would not be appropriate during the school year) | Yes |
|
| TAS | Student Information > General > Flags | Yes | No |
|
| Title VI | Student Information > Program Participation > Title Funded Programs | Yes | Yes |
|
| XG | Student Information > General > Flags | Yes | No |
|
Release Records (if applicable)
Navigation: Menu > Student Information > General > Records Transfer
- Process all pending Records Transfer requests by releasing student records to the requesting school.
- See Student Records Transfer Process | Infinite Campus for more information.
