Create Program Calendars

The future school year must be created prior to rolling forward calendars.

Program Calendars

When rolling forward calendars, the naming template for calendar defaults to the school's name. This means that the program calendar names may need to be updated. The following steps walk through rolling forward program calendars and updating the calendar names.

Navigation: Menu > Scheduling & Courses > Calendar Setup > Calendar Wizard

1. Select Create new Calendars by rolling forward selected data, then click Next. 
2. Select the year to create, ex: 25-26. The name template should remain [year] [schoolname]
3. Enter the number for the school calendar as follows:
   • 292 - OEC
   • 293 - LEP
   • 294 - OMP
   • 296 - NCDPI
   • 297 - OHP
4. Enter the Start date of 07/01/YYYY.
5. Enter the End Date of 06/30/YYYY.
6. Select the calendar to roll forward and click Next. 
7. Select the data to copy. Include the following:
   • Calendar attributes
   • Schedule structures
   • Grade Levels
8. Click Run Wizard to create the calendar.
9. The calendar will display the new year YY-YY and NCDPI.  Navigate to the future year and select the NCDPI school.
10. Select the calendar and navigate to Scheduling & Courses > Calendar Setup > Calendar Information.
11. Locate the Number to ensure it matches with the list above. Change the "NCDPI" name to the corresponding calendar name. Ex: 25-26 NCDPI would be updated to 25-26 LEP for school number 293.
12. Click Save to update the name. 
13. Repeat Steps 1-12 for each program calendar.

Period Setup for Program Calendars

At least one period schedule must exist in a calendar. If a period schedule did not copy into the new calendar, a new period schedule must be created.

Navigation: Menu > Scheduling & Courses > Calendar Setup > Period Setup

Day Setup for Program Calendars

A Day Reset is required at the start of the school year, and creates the calendar days. On a newly created calendar, before the Day Reset is done, the calendar displays all days in gray; after the Day Reset is completed, days within the date range of the calendar in white, unless it has been modified to not be a school day.

Navigation: Menu > Scheduling & Courses > Calendar Setup > Day Setup

1. Click on Day Reset.
2. Enter the start date of 07/01/YYYY.
3. Enter the end date of 06/30/YYYY.
4. Duration for program schools is 0.
5. Check Fill Missing Days Only.
6. Check Monday - Friday.
7. Click Create Days.

Central Office Calendar

The Central Office Calendar will also need to be rolled forward; however, the calendar name will not have to be updated.  Follow the Program Calendar section to roll forward the calendar.