Summer Graduates Before August 7

Below are the steps for students graduating from high school with a diploma after the last instructional day of the school year, but before August 7th, as a result of summer school.


Task
 Completed
Post Grades to Transcript
Menu > Student Information > General Transcript
  • Once a student completes summer school, enter the transcript grades. Follow the Summer Grades section of the Adding Transcript Grades article to add the completed summer grades.
Verify Graduation Program is assigned
Menu > Student Information > Academic Planning > Programs
Verify CTE Programs are assigned (if applicable)
Menu > Student Information > Academic Planning > Programs
Calculate On-Track Status 
Menu > Student Information > Program Administration > Course Plan Administration
  • Course Plan Administration | Infinite Campus
  • This process will run for all students.
  • This process will calculate any graduation or academic plan a student is assigned. This includes CTE Concentrator Status for those assigned to a CTE Program. 
This process is taxing on the system, and it is recommended to be run after regular business hours.
Add Seals (Endorsements) (if applicable)
Menu > Student Information > General > Graduation
At this time, this process is manual.
Review Transcripts
  • Verify graduation requirements are met
  • Verify programs are reflected correctly on the transcript (CTE)
  • Verify seals are reflected correctly on the transcript
Verify/Enter Diploma Type
Menu > Student Information > General > Graduation
Enter Diploma Period
Menu > Student Information > General > Graduation

regular diploma period


Enter Diploma Date
Menu > Student Information > General > Graduation
Verify Grade 9 Entry Date
Menu > Student Information > General > Graduation
  • This field is populated based on the 9th grade enrollment record for the student. 
  • If a date is not entered, review the student's enrollment history to determine the correct grade 9 enrollment. Enter the date of the students first grade 9 enrollment.
  • NGA Cohort End Year - This field is populated based on the 9th grade enrollment record for the student.
  • NCLB Cohort End Year - This field is populated based on the 9th grade enrollment record for the student.

Verify Post Grad Plans
Menu > Student Information > General > Graduation
End Student Enrollment
Menu > Student Information > General > Enrollments
  • Select the student's enrollment.
  • Update the enrollment Start Date to the date the student met graduation requirements. (This should be a date prior to the first day of the school year.)
  • Update the enrollment End Date to the date the student met graduation requirements.
  • Select W6: High School Graduate as the enrollment End Status.
  • Enter "Summer Graduate" in the end comment box.
  • Click Save to end the enrollment
  • Student End Enrollment Checklist

graduate enrollment record

    Print Final Transcript
    Menu > Student Information > General > Transcript