Day One

The Day One process focuses on supporting the first instructional day of the school year. Monitor attendance, enrollment, scheduling, and other daily activities. Resolve issues as they are identified to help ensure students and staff have the information they need for a successful first day.

Tasks during this phase may be completed by different staff based on local roles and responsibilities. This article provides general guidance and may not include all local processes.

Attendance Monitoring

Monitor teacher attendance to ensure all attendance is completed in the NCSIS. This is critical to ensure which students were in membership on the first day of school. See the Attendance Entry Wizard | Infinite Campus article for information on entering attendance for students as needed. The Attendance (Student Information) | Infinite Campus article is also helpful for entering an individual student's attendance.

Classroom Monitor

Use this tool to determine which teachers/sections are not complete. Course/sections display red when attendance has not been taken and green when attendance has been taken.

Navigation: Menu > Attendance Office > Classroom Monitor

• Select Date and click Refresh.
• Check "Primary Teachers Only" box.

Daily Attendance Processing

Use this tool to view students that were marked absent on a specific day. Results display in a summary report of all students absent/tardy on the date chosen. It is a good practice to maintain copies of the Summary Report for each day during the first ten days to confirm students that have not attended.

Navigation: Menu > Attendance Office > Daily Attendance Processing

• Enter Date.
• Choose Summary Report.

Scheduling Adjustments

• Ensure student's schedule changes are reflected in NCSIS so teacher's rosters are updated and attendance can be taken. 
  • Be sure section start and end dates reflect the time frame the student was in the sections. No dates should be entered when a student starts the section on the first day of the term.
• Update Section Staff History as teacher changes occur.
• Create/update sections as changes occur.

Enrollment Adjustments

As new students arrive, ensure they are enrolled with the correct grade level, start date and start status. Add students to rosters as appropriate. 

Some students may not attend on their scheduled enrollment start date. PSUs may use different processes to manage these students during the first ten instructional days. Users should follow local processes for documenting students who have not attended and determining when a student should be processed as a No Show. The options below are methods that may be used when a student has not attended school. See the No Show Start of School article for details of each process.

There is a State Published Ad Hoc, Student Absent on First Day of Enrollment that can be used to search and select students that were absent on their first day of enrollment. Please note that ad hoc will not display students until attendance is refreshed overnight or manually. When using this ad hoc, ensure the students listed were absent for their first day of enrollment before processing any enrollment adjustments. See the Student Absent First Day of Enrollment Filter for more information on the filter and refreshing attendance aggregation. 

• Option 1: No Show Students on the Enrollment Start Date Beginning Day One
  • Process the student as a No Show on the first instructional day or the student's scheduled enrollment start date if the student does not attend.
• Option 2: Keep the Enrollment Active Until Attendance is Verified
  • Leave the student's enrollment active and record absences until one of the following occurs:
    • The student attends school for at least half of the instructional day.
    • The student does not attend within the first ten instructional days and is processed as a no show.
  • If the student returns within the first ten instructional days, follow the Enroll a No Show Student Returning Within Ten Instructional Days process to update the enrollment.
• Option 3: Move Enrollment Start Date Forward
  • Update the student's enrollment start date until the student attends school. Follow the steps in the Move Enrollments Forward process for each day the student does not attend.
  • When updating the enrollment start date:
    • Remove attendance entered before the updated enrollment start date
    • Update the enrollment start date.
    • Update the section roster start dates.
  • If the student does not attend within the first ten instructional days, process the student as a No Show.

Family Support

Common requests from families that may require support may include:

• Parent Portal Access
• Student schedules
• Bus assignments
• Contact information updates