Attendance Reports
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Task
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Purpose
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Path
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Steps
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Print an Attendance Roster for a Substitute
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To print a blank report with a single day.
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Menu > Attendance Office > Reports > Sub Attendance Roster Report
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- Select effective date.
- Select period.
- Select teacher(s). To select multiple teachers, hold down control while selecting the teacher.
- Select Display and Student Options to include.
- Add a comment if needed.
- Click Generate Report.
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Attendance Register Report
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To print a blank report with multiple days. |
Menu > Attendance Office > Reports > Attendance Register
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- Select Course Section Attendance Register.
- Enter the Start and End Date.
- Choose Portrait or Landscape orientation.
- Select teacher(s). To select multiple teachers hold down control while selecting the teacher.
- Select section(s). To select multiple sections hold down control while selecting the section.
- Check to Print copy for the Primary Teacher only.
- Select sort option.
- Generate Report.
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Period Count Report
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This report counts attendance marks for students in the periods selected. |
Menu > Attendance Office > Reports > Period Count Report
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- Select the group of students to include.
- Enter the Enrollment Effective Date.
- Choose a Report Type of Total Count.
- Enter a Start Date.
- Enter an End Date.
- Enter the minimum number of period absences that a student can have based on the criteria of the report you are generating in the Having at least box.
- Enter the maximum number of period absences that a student can have based on the criteria of the report you are generating in the Having at most box.
- Select the Period GroupOptions.
- Select the Sort Options.
- Select the Attendance Mark Status(es) based on the criteria of the report you are generating.
- Select the Attendance Excuse Status(es) based on the criteria of the report you are generating.
- Select the Excuse Code(s) based on the criteria of the report you are generating.
- Choose the Report Format.
- Generate Report.
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Day Count Report
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This report determines the total number of days a student has been in attendance based on the minutes entered on the Whole Day Absence field on the Calendar Information tool. Attendance counts are reported in whole-day values. |
Menu > Attendance Office > Reports > Day Count Report
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- Select the group of students to include and/or an Ad Hoc Filter.
- Enter a Start Date.
- Enter an End Date.
- Enter the minimum number of daily absences that a student can have based on the criteria of the report you are generating in the days of Absences box.
- Enter the maximum number of daily absences that a student can have based on the criteria of the report you are generating in the days of Absences box.
- Choose the DAILY APPROXIMATION option under Calculation Options.
- Choose the Sort Option.
- Choose the Report Format.
- Generate Report.
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Attendance Processes
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Task |
Purpose |
Path |
Steps |
Enter Attendance
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To enter attendance codes on groups of students (or individuals), based on individual class periods, whole days, a range of days, or a specific time period.
*Also useful for entering future absences.
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Menu > Attendance Office > Attendance Entry Wizard
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- Select the correct attendance date.
- Select a mode.
- Mark appropriate student and/or period data.
- Click Save Attendance.
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Daily Attendance Report
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To view attendance for a day. Results in a summary report of all students absent/tardy on the date chosen.
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Menu > Attendance Office > Daily Attendance Processing
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- Enter Date.
- Choose Summary Report.
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Update an Individual Student's Attendance
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Allows you to modify attendance codes as you receive reasons for absences/tardies.
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Search Student > Student Information > General > Attendance
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- Select the student.
- Navigate to Attendance.
- Select NEW.
- Change date.
- Select period.
- Select code (drop-down menu).
- Add comments (optional) and click Save.
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Determine Which Teachers Have/Have Not Taken Attendance
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This tool monitors classroom attendance. |
Menu > Attendance Office > Classroom Monitor
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- Select Date and click Refresh.
- Check "Primary Teachers Only" box.
Shows all teachers attendance: RED means attendance has not been taken; GREEN means attendance has been taken.
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Generate a Report of Who Created an Attendance Change on a Student: FOR SELECTED DAYS
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This report will extract attendance changes that have been made for the selected attendance date range during the selected modification time frame. Each modification to a student’s section attendance is displayed in a separate row so please try to limit the length of the Attendance Date Range entered. The report can be printed in two formats CSV and HTML. |
Menu > Attendance Office > Reports > Attendance Change Tracking Report
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- Enter Attendance Date Range.
- Select Filter Criteria.
- Choose one of three filters: ("Include only attendance audit records that are tied to a course section") is the most common.
- Select Format CSV or HTML (CSV will Export to an Excel File. HTML will look like an ad hoc query report. No pretty-formatted PDF is available for this).
- Generate Report.
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Generate a Report of Who Created an Attendance Change on a Student: FOR A SECTION OR TEACHER
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This report will display changes to the student attendance in a course section. Enter the Attendance Date Range and the Modification Date Range. Each modification to a student’s attendance record displays in a separate row in the report so please limit the length of the Attendance Date Range entered. Select the course sections of interest and the desired printing option. |
Menu > Attendance Office > Reports > Section Change Tracking Report
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- Enter Attendance Date Range.
- Select Filter Criteria.
- Select a Teacher(s) and/or Section(s).
- Choose to Print by Teacher or Course.
- Generate Report. (PDF is the only available option for this report.)
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