Once calendars are rolled forward the following items should be reviewed and/or updated.
Make sure the calendar context is the future year!
Grade Levels
Scheduling & Courses > Calendar Setup > Grade Level Setup
- Review Grade Levels assigned to the calendars.
- Grade levels roll forward from one calendar to the next, when selected.
Term Setup
Scheduling & Courses > Calendar Setup > Term Setup
- Update the start and end dates for the terms.
- If term dates are not yet available, use the previous calendar's term dates as a reference to enter for the future year.
- Adjustments can be made when the official term dates are available.
Period Setup
Scheduling & Courses > Calendar Setup > Period Setup
- Verify Period Setup is correct.
- Make updates as needed.
Please note that a period setup will be needed to complete the Day Setup for all calendars including program school calendars.
Day Setup
Scheduling & Courses > Calendar Setup > Day Setup
- Complete the Day Reset and Day Rotation (if applicable) process to ensure instructional calendar days are populated.
- Be sure to only run day reset from the first instructional day to the last instructional day.
- Adjustments can be made to the calendar and enrollments if there are any changes to the instructional calendar using the Enrollment Cleanup Wizard.
- Day setup can be completed at one calendar and copied into other calendars using the Calendar Wizard copy data into existing calendars and the copy/append other data elements option.
- The source calendar should be the calendar with the day setup you want to copy from.
- The destination calendar(s) should be the calendar(s) you want to copy to.
- When copying day setup, the destination calendar must have one period schedule defined.
- If copying rotation days, the period schedule names need to match.
Day Setup Program Schools
Scheduling & Courses > Calendar Setup > Day Setup
The following program calendars must have day setup complete from 07/01/YYYY to 06/30/YYYY.
- 292 - OEC
- 293 - LEP
- 294 - Migrant
- 296 - NCDPI
- 297 - Homeless
- Complete the Day Reset process to for all program schools from dates 07/01/YYYY to 06/30/YYYY.
- Day setup can be completed at one calendar and copied into other calendars using the Calendar Wizard copy data into existing calendars and the overwrite terms/days option.
- The source calendar should be the calendar with the day setup you want to copy from.
- The destination calendar(s) should be the program calendar(s) you want to copy to.
- When copying day setup, the destination calendar must have one period schedule defined and the same term schedule.
- Copy only the Days for the program calendars.
School Months
Scheduling & Courses > Calendar Setup > School Month
- Enter School Months for PMR reporting.
- School Months (North Carolina) | Infinite Campus
- School months can be completed at one calendar and copied to other calendars using the Calendar Wizard copy data into existing calendars and the copy School Month data option.
