Graduation Program Assignment

Students must have a graduation program assigned to determine academic progress towards graduation requirements.  This must be completed before a transcript is accurate.

At this time, this is a manual process.  Follow the steps below to batch add the correct graduation program to multiple students at once based on their grade 9 entry dates.  This process must be done in each non program calendar that contains active high school students.

Any Ad Hoc Filter mentioned in this article needs to be created locally.  The field for grade 9 entry date is graduation.grad9Date.

This article will be updated once this process is automated.

Batch Graduation Program Assignment

Navigation: Menu > Student Information > Program Administration > Batch Program Assignment Wizard

1. Choose the current school year and calendar as appropriate in the context.
2. Select Graduation Program Type from the dropdown.
3. Program selection is based on the student's 9th grade entry date: 
   1. Students who entered 9^th grade in 07/01/2021 and later should be assigned 2021 NC Graduation Requirements (Graduation).
   2. *Students who entered 9th grade prior to 07/01/2021 should be assigned 2020 NC Graduation Requirements (Graduation). *This requirements plan is not in NCSIS at this time. It will be added soon.*
4. Select the radio button Add Participation.
5. Enter a Start Date. This date should be the first day of the instructional year. (Leave end date blank).
6. Select the radio button to Select Filter.
7. Select the appropriate Ad Hoc Filter (Grade 9 Entry Date 07/01/2021 and Later or Grade 9 Entry Date Prior to 07/01/2021) according to the program selection.
8. Click Update to add the program.

Complete this process as needed after students enroll and prior to printing transcripts.

View the records processed by clicking on the batch report. The completed process will be alerted to the user in the message center.

Individual Graduation Program Assignment

Navigation: Menu > Student Information > General > Academic Planning > Programs

Select a Student: If a student is not selected, click Open Student Search tool to search by the student's name. Search for students using advanced searches or Ad Hoc Filters as needed. Select the student's name to open academic programs tool. If a student was already selected, the academic programs tool will open automatically once the navigation is followed.

1. Click New Graduation Program.
2. Select the "2021 NC Graduation Requirements (Graduation)" program for students who entered 9^th grade in 07/01/2021 and later.  For students who entered 9th grade prior to 07/01/2021, use the 2020 NC Graduation Requirements (Graduation) program.  *The 2020 requirements plan is not in NCSIS at this time. It will be added soon.*
3. Enter a Start Date. This date should be the first day of the student's enrollment.
4. Click Save.

The program is now listed in the academic plan editor.

Complete this process as needed after students enroll and prior to printing transcripts.

Once the graduation program has been added to the student's record, the Progress tool can be viewed to see the progress the student has made towards the graduation requirements in the assigned program.